Confidential Careers · 4 days ago
Front desk receptionist/Secretary
Jena, LA
Full-time
Onsite
New Grad, Entry Level
$12/hr - $20/hrConfidential company is seeking a professional and organized Front Desk Receptionist/Secretary to join their team. This role is vital in ensuring smooth office operations, providing exceptional customer service, and managing administrative tasks efficiently.
Human ResourcesRecruiting
Responsibilities
Greet visitors and clients in a courteous and professional manner
Manage multi-line phone systems, screen calls, and direct inquiries appropriately
Schedule appointments and manage calendar entries using Google Workspace or Microsoft Office tools
Perform data entry, filing, and maintain accurate records using QuickBooks and other office software
Handle correspondence, proofreading documents for accuracy and clarity
Support office management tasks including bookkeeping, invoicing, and basic bookkeeping functions
Assist with customer support by addressing inquiries promptly and professionally
Maintain a clean and organized reception area
Manage office supplies inventory and coordinate procurement as needed
Provide administrative support to staff members, including typing, document preparation, and calendar management
Qualification
Required
Proven experience in office administration or clerical roles; previous receptionist or secretary experience preferred
Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
Familiarity with QuickBooks or similar accounting software is desirable
Strong organizational skills with the ability to multitask effectively in a fast-paced environment
Excellent phone etiquette and customer service skills; experience with multi-line phone systems preferred
Bilingual abilities are advantageous for serving diverse clients
High level of computer literacy and data entry accuracy
Ability to manage time efficiently, prioritize tasks, and demonstrate attention to detail
Preferred
Experience in medical or dental reception is a plus but not required
Previous experience in office management or personal assistant roles is beneficial
Benefits
Paid time off
Company
Confidential Careers
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Founded in 2024
2-10 employees
Funding
Current Stage
Early StageLeadership Team
E
Edwin Xiao
Chief Revenue Officer
Company data provided by crunchbase