University of Colorado Boulder · 1 week ago
Manager of Finance and Business Operations
Boulder, CO
Full-time
Hybrid
Mid, Senior Level
$80K/yr - $85K/yr
3+ years expThe University of Colorado Boulder is seeking a Manager of Finance and Business Operations for their Geological Sciences department. This role involves providing high-level budgetary, financial, policy, and administrative support, overseeing department operations, and managing staff while ensuring compliance with university policies and procedures.
Universities
Responsibilities
Serve as the administrative manager responsible for, but not limited to, organizing and implementing new faculty orientation, faculty meetings, faculty recruitment, faculty promotion, reappointment, tenure, and faculty merit
Serve as the primary point of contact for new faculty with respect to university and departmental policies; general payroll questions; in-house travel and research grants; travel authorization and reimbursement; start-up funds; research accounts; faculty computer purchase program; and office space
Schedules meetings and compiles information for the departmental Salary Committee for annual merit evaluation of faculty
Oversee and coordinates academic appointments, re-appointments, promotions, tenure, retention activities, and grievance procedures for department faculty
Compiles and organizes information for faculty and senior instructor reappointment, tenure, and promotion
Keeps current records of faculty eligibility for sabbatical, reappointment, tenure,and post-tenure review
Maintains and disseminates the current and accurate version of departmental faculty rules
Conducts faculty elections for reappointment/tenure promotion, hiring, administrative positions, committee positions, and departmental faculty rule changes. Assures that all eligible faculty members are informed of balloting procedures and deadlines. Assures security and secrecy of the balloting process as appropriate
Monitors faculty progress on submitting Faculty Report of Professional Activities; reminds faculty to submit reports; provides reports and other databases and information as requested to the Salary Committee
Serve as liaison for faculty to ensure they are provided the appropriate employment-related offices, including the College, Faculty Affairs, Graduate School, HR Service Cente,r and Employee Services
Manage and supervise the department's Business and Academic support staff, ensuring all operational needs are satisfied
Responsible for hiring decisions, training, leave approval, performance management, evaluations, and disciplinary actions involving employees
Organizes the daily activities of the work unit by prioritizing and monitoring workflow
Oversees and is aware of the status of projects/tasks that directly relate to the activities of the work unit
Reviews work for accuracy as needed and ensures deadlines are met
Oversees the financial operations of the department. Maintains and monitors the following accounts: General fund accounts, Auxiliary accounts, Grant accounts, Sponsored Projects, Gift accounts
Collaborates and advises Chair with monthly and yearly budget planning to align spending
Provides ad hoc reports from PeopleSoft, Cognos, etc. when requested
Evaluates and forecasts departmental accounts on an ongoing basis to monitor the resources available for operations and special projects
Analyze business operations for programmatic and fiscal efficacy and implement changes
Ensure compliance with approved budgets and policies, procedures, rules, and regulations
Review and forecast budgets for all accounts to include: Working with the chair and associate chairs to plan and forecast funding for instruction. Working with faculty to plan and forecast income and expenses for research grants and auxiliary operations such as conferences. Manage faculty startup account,s ensuring that they are funded according to the terms of their agreements. Monitors gift funds and donor contact, analyzes and makes projections regarding endowment earnings/losses and spending practices. Exerting expenditure control and enforcing ethical standards for expenditure of funds, and making budgetary decisions in the chair’s absence
Analyzes demand and prepares budget projections for department instructional fund and manages the related budget
Determines actions to protect budgets, resolves deficits, and provides for unexpected or unique expenses. Ensure Department commitments are processed
Decides when to open or close new or unused speed types (ST), decides what ST is most appropriate for unusual and unexpected expenses, decides when to transfer budgets, revenues and expenses to best support the needs of the department
Provides revenue and expense tracking, analysis, and makes recommendations for Undergraduate and Graduate Programs on a regular basis to monitor the resources available for ongoing operations and special projects
Provide oversight for all accounting, purchasing, and payroll functions to insure compliance with approved budgets and policies, procedures, rules, and regulations
Authorizes expenditures. Responsible for authorizing purchasing, procurement, and buying and contracting. Maintains budget files so that they are accessible and explicable in case of examination or audit by university officials
Initiates payroll corrections, manages salary deficits, runs reports in HRMS and A&S portal as needed
Liaise with related budget offices, including the College’s Budget Office, Office of Contract and Grants, HR Service Center Bursars, Advancement etc
Compile information requested by the campus budget office or others
Reviews monthly and year-end statements, authorizes accounts payable vouchers, purchase orders, transfer of funds forms, etc
Advises chair on departmental procedures and provides background information to departmental administrators and departmental committees that report to the chair
Oversee a collective procedural, policy, and judgment record/resource in order to provide department continuity
Ensure operational needs are met by assessing the strengths and development needs of staff
Analyze department resources to align with department goals and vision
Continually analyze processes, workflow, and operations to improve efficiency, compliance, and outcomes
Create an effective operation by promoting collaboration and cross-training among the staff
Conducts regular staff meetings. Mentor, coach, and ensure professional development opportunities. Engage staff in collaborative problem solving
Manages and delegates additional duties as needed to meet department needs
Comment on and contribute to university-wide and campus policy as appropriate
Collaborate and coordinate with other administrative offices as needed to manage the implementation of new systems or ensure compliance with new policies
Plan and implement department events such as commencement, faculty/employee recognition, retirements, holiday event, donor relations, and stewardship events etc
Other duties as assigned that support the Department of Geological Sciences. Examples: Research faculty position management and hiring, Scholarship and fellowship administration and donor relations support, Event and meeting coordination and support
Qualification
Required
BA/BS degree in management, human resources, operations or a related field
Equivalent combination of education and experience may substitute on a year-by-year basis
Demonstrated problem-solving and decision-making skills, along with experience in staff relations and staff development
3+ years of experience in: managing complex budgets with multiple funding sources, managing an office, and supervision
Demonstrable experience setting shared goals for a team and holding employees accountable to ensure goals are met
Demonstrable leadership, the ability to identify opportunities for improvement, and implement changes to achieve improvement
Demonstrable experience managing complex budgets, financial statements and financial reporting/data analysis
Strong written and oral communication skills
Strong analytical, problem-solving and interpersonal problem-solving skills
Ability to handle multiple and complex assignments
Strong interpersonal skills
Preferred
MA/MS/MBA degree in management, human resources, operations or a related field
Working knowledge of complex financial and budget tracking and management systems in a regulatory framework
4+ years of experience managing complex budgets with multiple funding sources
4+ years of experience managing an office and process improvements
3+ years of supervisory experience
Benefits
Medical
Dental
Retirement plans
Generous paid time off
Tuition assistance for you and your dependents
ECO Pass for local transit
Company
University of Colorado Boulder
University of Colorado Boulder is a bold, innovative community of scholars and learners who accelerate human potential
5001-10000 employees
Funding
Current Stage
Late StageTotal Funding
$29.19MKey Investors
US Department of Commerce, Economic Development AdministationU.S. Environmental Protection AgencyNational Science Foundation
2023-10-10Grant· $1.4M
2022-06-28Grant· $0.03M
2021-09-29Grant· $22M
Leadership Team
Kristin Masker
Associate AD Budget & Finance
Recent News
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2026-01-22
2026-01-16
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