Robert Half · 2 weeks ago
Bilingual Executive Assistant
Lawrence, MA, US
Full-time
Hybrid
Mid Level
3+ years expRobert Half is seeking a detail-oriented Executive Assistant to provide critical administrative support within a dynamic healthcare environment. This role involves managing student elective rotations, coordinating research tasks, and providing administrative assistance to residency leadership.
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Responsibilities
Act as the primary liaison with medical schools across the country to manage student elective rotations, including applications, acceptances, and communication
Organize and maintain residency data required for accreditation, evaluations, and scholarly activity reports
Provide administrative assistance to residency leadership, including supporting the Research and Medical Student Directors
Coordinate research-related tasks such as grant writing, manuscript preparation, and conference submissions, while overseeing research assistants
Ensure smooth execution of weekly faculty meetings by preparing necessary materials, arranging breakfasts, and setting up literature
Manage calendars, book travel arrangements, and coordinate executive meetings to streamline operations
Utilize advanced functions and formulas in Excel for daily data management tasks
Work independently with minimal supervision, demonstrating professionalism and attention to detail
Collaborate with team members to maintain workflow efficiency and address program needs
Qualification
Required
MUST BE BILINGUAL IN SPANISH
Bachelor's degree with at least three years of administrative experience, preferably in an academic or healthcare setting
Strong organizational skills and the ability to handle multiple tasks independently
Proficiency in Microsoft Excel, including advanced functions and formulas
Experience with calendar management, travel arrangements, and executive meeting coordination
Ability to effectively communicate and liaise with stakeholders in academic and healthcare environments
Flexibility to work onsite one day a week for faculty meeting preparations
Detail-oriented approach and ability to adapt to dynamic team requirements
Preferred
Exposure to research administration or data management is highly desirable
Company
Robert Half
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10001+ employees
H1B Sponsorship
Robert Half has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2024 (1)
2023 (31)
2022 (32)
2021 (18)
2020 (22)
Funding
Current Stage
Public CompanyTotal Funding
unknown1978-01-13IPO
Leadership Team
Keith Waddell
President and CEO
Paul Gentzkow
President and Chief Executive Officer, Talent Solutions
Recent News
EIN Presswire
2025-04-14
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