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Specialty Building Products · 4 hours ago

Admin Assistant

Stillwater, MN

Full-time

Onsite

New Grad, Entry Level

$25/hr - $25/hr

0+ years exp

Specialty Building Products is the leading distributor of specialty building products in North America. They are seeking an Admin Assistant to perform routine clerical and administrative functions, support scheduling for shop assembly lines, and maintain both paper and electronic files.

DeliveryDelivery ServiceLogisticsManufacturing

Responsibilities

Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications

Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals

Back filling for the receptionist position during lunch times and during vacation

Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs

Compose, type, and distribute meeting notes, routine correspondence, and reports

Maintain scheduling of shop assembly lines

Order and dispense supplies

Provide services to customers, such as order placement or account information

Coordinate conferences and meetings

Review documents such as production schedules, work orders, and staffing tables to determine personnel and materials requirements, and material priorities

Confer with department supervisors and other personnel to assess progress and discuss needed changes

Revise production schedules when required due to design changes, labor or material shortages, backlogs, or other interruptions, collaborating with management, marketing, sales, production, and engineering

Confer with establishment personnel, vendors, and customers to coordinate production and shipping activities, and to resolve complaints or eliminate delays

Record production data, including volume produced, consumption of raw materials, and quality control measures

Distribute production schedules and work orders to departments

Compile information, such as production rates and progress, materials inventories, materials used, and customer information, so that status reports can be completed

Plan production commitments and timetables for business units, specific programs, and/or jobs, using sales forecasts