TechData Service Company, LLC · 1 month ago
Sr. Administrative Assistant, Contractor - LPEI4277
Nutley, NJ, US
Full-time, Contract
Onsite
Senior LevelTechData Service Company, LLC is a pharmaceutical company seeking a Sr. Administrative Assistant to provide high-quality administrative support within the Global Regulatory Operation Services (GRSO) department. The role involves managing calendars, coordinating travel arrangements, processing invoices, and supporting various administrative activities.
AdviceData ManagementHealth CareProfessional Services
Responsibilities
Personal assistant to GRSO’s Head, including calendar/meeting management
Support day to day administrative activities for the GRSO department, such as being the point of contact for general inquiries about the department, knowledge of all administrative systems/software (i.e. Concur, travel agency, ReadSoft), procurement of office/meeting supplies, arranging/coordinating IT support as needed
Document management: creation of template (in Word, Excel, PowerPoint) and management of documents such as monthly reports, Unit objectives, department’s budget. Maintain and update GRSO’s internal website as needed and no less than once a month
Manage GRSO’s monthly FTE reporting for all US/Canada colleagues
Coordinate both domestic and international travel arrangements for GRSO colleagues, as well as supporting or arranging (as needed) executive level visitors from the home office and other regions. Research travel options and other travel arrangements (i.e. car service, train, flights, hotel) via the company’s travel system/agency. Assist with passport/visa requirements for international travel
Expense Report Submission: Process travel and entertainment expense reimbursements using ADP Concur for GRSO’s Head and GRSO’s members as needed. Track expenses, compile and submit P-card expense reports on a monthly basis
Invoice Processing: Manage, process and coordinate approval of invoices via ReadSoft on a monthly basis. Contact vendors to resolve any discrepancies or problems. Answer all vendor inquiries. Advise supervisor of any invoice errors or non-compliance issues. Scan copies of invoices, correspondence, and checks for filing
Meeting support (remote and in-person): assist with remote meeting setup and administrative support during meetings (i.e. logistics, audio-visual services, meeting minutes). Coordinate and assist with overall aspects of pre, during and post on/off-site meetings (i.e. logistics, agenda, meeting supplies, food services) as needed
Assist HR Business Partner with candidate interview schedules, new hire on-boarding and other HR activities as required. Any other team-initiated program and ad-hoc duties as required
Qualification
Required
Proactive/high quality administrative support experience
Experience in calendar/meeting management
Knowledge of administrative systems/software (i.e. Concur, travel agency, ReadSoft)
Experience in procurement of office/meeting supplies
Ability to arrange/coordinating IT support as needed
Document management skills including creation of templates in Word, Excel, PowerPoint
Experience in managing documents such as monthly reports, Unit objectives, department's budget
Ability to maintain and update internal websites
Experience in managing monthly FTE reporting for colleagues
Experience in coordinating domestic and international travel arrangements
Ability to assist with passport/visa requirements for international travel
Experience in processing travel and entertainment expense reimbursements using ADP Concur
Ability to track expenses and compile P-card expense reports
Experience in managing, processing and coordinating approval of invoices via ReadSoft
Ability to resolve discrepancies or problems with vendors
Experience in providing meeting support (remote and in-person)
Ability to assist with remote meeting setup and administrative support during meetings
Experience in coordinating and assisting with logistics for meetings
Ability to assist HR Business Partner with candidate interview schedules and new hire onboarding
Company
TechData Service Company, LLC
TechData Service Company, LLC (TechData) is a well-known provider of talented IT and data science professionals.
Founded in 2000
51-200 employees
H1B Sponsorship
TechData Service Company, LLC has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (51)
2024 (48)
2023 (40)
2022 (75)
2021 (140)
2020 (100)
Funding
Current Stage
Growth StageCompany data provided by crunchbase