Mission Community Hospital · 1 month ago
GME program coordinator Radiology
Los Angeles, CA, US
Full-time
Onsite
Mid Level
3+ years expMission Community Hospital is seeking a Graduate Medical Education (GME) Program Coordinator for their Radiology Residency Program. The Program Coordinator will oversee the administrative operations of the program, ensuring compliance with accreditation standards and serving as a liaison among various stakeholders.
Health CareNon ProfitWellness
Responsibilities
Maintain records and documentation of the activities of program participants, including appointments, terminations, performance evaluations and/or grades, credentialing, malpractice coverage, recommendations, and verifications of training; ensure records are maintained to meet hospital and accrediting agency policies and to ensue ongoing accreditation of program
Organize program workload; monitor status of work in progress and keep Program Director informed of activity priorities and deadlines; provide information, support and problem solving to residents and program faculty on personnel or program issues; assist Program Director with response to and resolution of trainee issues and program administrative problems
Act as a liaison between the program and other MCH departments, affiliated rotation sites, medical schools, accrediting bodies, specialty colleges, and licensing organizations
Create, review and maintain program-specific policies and procedures in accordance with MCH and accrediting agency standards to ensure compliance; interpret policy for faculty, staff, students, residents, and fellows
Create, update and edit training manuals, recruitment materials and applicable websites
Manage computerized information systems related to collecting and storing program data, and generating management reports and documentation; maintain computerized program files using program management software; update information as needed and ensure all necessary information is provided for hospital reimbursement and demographic data
Assist trainees with trainee-related items including registration or travel arrangements, obtaining required licensures and permits, and assisting with relocation needs when applicable; ensure timely completion of trainee credentialing paperwork at affiliated institutions
Assist GME office with processing and orientation of new program participants; assist Program Director with program-specific orientation
Manage and coordinate all administrative duties pertaining to the annual trainee recruitment process, including set-up and management of application system, responding to all applicant inquiries, coordinating review of applications and interview process, preparation of informational packets for applicants, and preparing list of applicants for matching program and submission to accrediting body by respective deadlines
Compile, create, analyze, and interpret statistical and other data reports for submittal to MCH GME office, hospital administration and/or accrediting agencies to meet deadlines as requested
Prepare, coordinate and distribute yearly block rotation schedules, call schedules and conference or educational schedules for assigned programs; maintain accurate records of scheduling changes and notify all affected as changes occur; monitor work schedules and trainee reports of work hours and bring discrepancies to the attention of all affected parties for correction
Manage confidential trainee performance evaluations, faculty evaluations and program evaluations; prepare reports and correspondence related to evaluations; track trainee evaluations, conference attendance and logs as required
May assist in the creation, monitoring and maintenance of the program budget and associated expenditures, under the direction of the Program Director
May assist Program Director in the maintenance of program accreditation, including program planning and development of program academic and clinical requirements; prepare required reports, workbooks and other documents required for site visits and internal reviews; prepare for and organize accreditation site visits, including room, food and site accommodations or appointments for accrediting visitors
Qualification
Required
Leadership skills, as well as a high degree of initiative and independent judgment
Skills in the use of Microsoft Office Suite, Adobe Acrobat and Outlook, and various online programs
Strong multi-tasking and prioritization skills
Three years of increasingly responsible, broad and varied clerical experience, at least six months of which includes providing administrative support to any of the following: a Graduate Medical Education office, a graduate or post-graduate program of medical education or to a clinical department that provides training to students/ residents enrolled in a graduate or post-graduate program of medical education
Preferred
Residency program experience is preferred
Company
Mission Community Hospital
Mission Community Hospital is a nonprofit organization that offers medical, surgical, psychiatric and 24/7 emergency room care services.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
James Theiring
Chief Executive Officer
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