VAM USA · 1 week ago
Maintenance Shipping and Receiving Coordinator
Houston, TX, US
Full-time
Onsite
Senior Level
5+ years expVAM USA is a company operating in the maintenance sector, specifically within the transportation and storage domain. They are seeking a Maintenance Shipping and Receiving Coordinator to oversee spare parts and consumables, ensuring compliance with safety regulations and maintaining accurate inventory levels.
ManufacturingOil and GasProduct DesignSupply Chain Management
Responsibilities
Oversee all spare parts, consumables, and critical components used by maintenance technicians
Ensure proper storage, labeling, and disposal in compliance with environmental and safety regulations
Maintain accurate stock levels, set reorder points, and prevent shortages that could delay repairs or production
Distribute parts to technicians, document withdrawals, and ensure every transaction is logged in the SAP (CMMS) to maintain traceability and cost accuracy
Prioritize urgent repair needs, support preventive maintenance schedules with spare parts and consumables
Handle defective or warranty‑covered parts by preparing return shipments, tracking vendor repairs, and ensuring repaired items are returned and restocked promptly
Track tools, ensure calibration schedules are followed, and maintain accountability for high‑value items
Inspect deliveries for accuracy and damage, verify packing lists, and ensure materials are routed to the correct department or storage location
Keep organized records of bills of lading, freight logs, tracking numbers, and vendor paperwork to support audits
Maintain logs for inventory transactions, shipments, receipts, and maintenance parts usage
Track orders, resolve shipping issues, schedule deliveries, and maintain strong relationships with suppliers
Package items securely, generate shipping labels, complete documentation, and coordinate pickups for returns, repairs, or inter‑facility transfers
Assist with scheduled and unscheduled inventory counts, reconcile discrepancies, and improve inventory accuracy
Provide inventory data, request quotes, help source hard‑to‑find parts, and collaborate with procurement to optimize cost and lead times
Follow all applicable work instructions, specifications and requirements
Must follow all company policies, practices and regulations to include Safety and Quality
Any other duties as assigned
Qualification
Required
Safely use forklifts, pallet jacks, and other material‑handling tools to move heavy or bulky items, following all safety protocols
Inventory control principles: cycle counts, stock rotation, reorder points, min/max levels
Maintenance parts and materials: understanding of mechanical, electrical, and industrial components
CMMS systems: work order parts tracking, inventory modules, and data entry accuracy
Understanding of maintenance workflows: PM schedules, emergency repairs, and parts prioritization
Tool management: calibration tracking, tool checkout systems, and accountability
Warehouse operations: receiving, put‑away, picking, staging, and kitting
Inspection and verification: checking shipments for accuracy, damage, and compliance
Freight handling: LTL, parcel, freight classes, bills of lading
Carrier coordination: scheduling pickups, tracking shipments, resolving delivery issues
Proficiency in Microsoft Office Suite including Excel, and PowerPoint
Minimum of 5 years of maintenance warehouse management
High School education or equivalent is required
Strong verbal, written and analytical skills
Preferred
Associate's degree in industrial maintenance, engineering technology, or facilities management experience in OCTG industry is a plus
Company
VAM USA
VAM is recognized worldwide in the industry for our development of the most extensive product line of Premium Connections.
201-500 employees
H1B Sponsorship
VAM USA has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2020 (1)
Funding
Current Stage
Growth StageCompany data provided by crunchbase