The McDonnel Group · 1 day ago
Project Administrator
Metairie, LA
Full-time
Onsite
Entry Level
1+ years expThe McDonnel Group is a values-driven organization that invests in ongoing professional development and education. They are seeking a Project Administrator to ensure the efficient and accurate flow of documentation and communication within the Project Team and beyond.
Real Estate
Responsibilities
Maintain up to date and accurate insurance log in Procore for all projects
Attach insurance certificates for all subcontractors in Procore
Generate dunning letters and make phone calls when coverage is expired
Update and maintain project specific attachments for Subcontracts
Update and maintain mutually agreed upon subcontract modifications for all subcontractors
Generate dunning letters and make phone calls regarding unsigned subcontracts
Print out and assemble subcontracts for PM after PM enters and costs out in Contract Manage
Transmit subcontracts to subcontractors
Maintain current subcontract status (date signed, date sent, date executed, etc.) in Procore
Attach fully executed boiler plate, scope of work, and schedule attachments in Procore
Transmit and track status of subcontractor change orders
Attach fully executed subcontractor change orders in Procore
Attach subcontractor pay applications in Procore after PM approval
Transmit purchase orders to vendors after entered and casted out in Procore and printed out/signed by PM
Maintain current purchase order status (date signed, date sent, date executed, etc.) in Procore
Generate dunning letters and make phone calls regarding unsigned purchase orders
Attach fully executed purchase orders in Procore
Transmit and track status of PO change orders
Attach fully executed PO change orders in Procore
Attach fully executed prime contract in Procore
Transmit prime contract change orders to appropriate party after executed by TMG
Attach Notice of Contract and Cancellation of Contract filings in Procore
Attach clear L&P certificate at the end of the lien period in Procore
Arrange for approved applications for payment to be notarized and transmit to the appropriate party
Upon receipt of prime contract pay application certified by the Architect, scan and attach in Procore
On projects with certified payrolls, collect from subcontractors and consolidated and submit to appropriate party at specified intervals
Attach job progress photos to daily reports in Procore
Attach subcontractor daily reports to TMG daily reports in Procore
When requested, generate meeting minutes in Procore from handwritten notes (weekly sub/qc meetings, job progress meetings, etc.)
Distribute meeting minutes by external collaboration in Procore
Complete and distribute as directed by superintendent. Make sure superintendent reviews final copy before distributed
File hard paper documents weekly (correspondence and any change orders, PO's, subcontracts, etc. with a wet signature)
Maintain electronic file structure established in Procore online storage system
Any other tasks that may be assigned by Project Management
Qualification
Required
At least one year in Commercial Construction
Process driven with an eye for detail
Enjoy working collaboratively with others
Must be a motivated team player, looking to succeed
Excellent verbal and written communication skills
Excellent organizational and time management skills
Operationally focused; detailed oriented but able to grasp big picture
Excellent people skills
Must possess a strong work ethic
Bachelor's degree, preferably in Business Administration, Construction/Project Management, or equivalent work experience preferred
1+ years general construction experience in the commercial space or the like
Proficient with MS Excel, MS Word and project management software; familiarity with P6 and Procore is a plus
Must be able to successfully pass a pre-employment criminal, driving and pre-employment drug screen
Must possess a current and valid state driver's license and a clean driving record
Benefits
Competitive compensation which rewards employees for performance
Bonus opportunities for all employees, for contributing to our growth through employee referrals and business development efforts
Company
The McDonnel Group
The McDonnel Group is a construction company that offers re-construction and construction management services.
51-200 employees
Funding
Current Stage
Growth StageRecent News
New Orleans CityBusiness
2025-10-02
New Orleans CityBusiness
2025-09-03
New Orleans CityBusiness
2025-03-17
Company data provided by crunchbase