The Old Dominion Group · 1 week ago
Billing Project Coordinator
Midlothian, VA
Full-time
Onsite
Entry Level
1+ years expOld Dominion Group Inc. is a respected specialty contractor founded in 1981, looking for a motivated Billing & Project Assistant to join their team. This role involves coordinating the prequalification process, managing data entry, supporting billing operations, and assisting with various administrative tasks.
IndustrialMechanical EngineeringProject ManagementTraining
Responsibilities
Intake and organize all bidding opportunities for Old Dominion Firestopping (ODF)
Notify and assist with assigning bid opportunities
Schedule bid review meetings for ODF preconstruction team
Lead and coordinate prequalification process for all ODG affiliates
Complete Controlled Insurance Program (CIP) enrollment process
Assist with monthly billing for assigned locations, review and prepare invoices for submitting to clients and review of trade partner and supplier billings and invoices
Prepare invoices and track expenses and client billing at project close or monthly for ongoing and/or larger projects
Ensure prompt collection of accounts receivable and retainage
Obtain certificates of insurance as required
Assist with job maintenance including contract price adjustments, change orders and closing of completed jobs
Assist project management team with tracking change orders and ensuring billings are accurate and timely
Supports customers’ inquiries, working with teams to resolve issues
Provides effective administrative support to project team and VP of Preconstruction, including but not limited to training and travel coordination, event planning, and scheduling assistance
Qualification
Required
High school diploma or GED
At least 1 year of billing experience within the construction industry
At least 2 years of related administrative or clerical experience; or any similar combination of education and experience as listed above
Working knowledge of basic accounting principles
Demonstrated ability to build and maintain effective and professional relationships with customers, vendors, managers, and colleagues
Excellent interpersonal, and verbal and written communication skills
Strong customer service skills
Exceptional organizational skills and attention to detail with a focus on error prevention
Strong time management skills
Ability to understand and follow standard operating policies and procedures
Proficient using a computer and Microsoft Office (Outlook, Word, Excel, etc.)
Ability to prioritize and manage multiple tasks, changing priorities as necessary to meet deadlines
Ability to work under pressure and adapt to changing requirements in a positive and constructive manner
Preferred
Associate or bachelor's degree preferred
Company
The Old Dominion Group
The Old Dominion Group specializes in mechanical insulation, materials sourcing, project management, and training services.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Matthew Dowdy
Chief Financial Officer
William Byrd
Chief Operating Officer
Company data provided by crunchbase