The New York Public Library · 1 month ago
Executive Assistant to the Chief Digital Officer
Stephen A. Schwarzman Building
Full-time
Onsite
Mid, Senior Level
$85K/yr - $95K/yr
5+ years expThe New York Public Library is a free provider of education and information for the people of New York and beyond. The Executive Assistant to the Chief Digital Officer plays a crucial role in ensuring the smooth operation of the Digital department by providing comprehensive administrative support and serving as a key liaison for the CDO.
Libraries
Responsibilities
Acts as primary staff to the Chief Digital Officer including communication with internal and external executives, Library partners, assistants and other partners
Coordinates and manages the Chief Digital Officer’s calendar (in coordination with the Chief of Staff, Digital) and handles correspondence to and from the CDO’s office
Maintain systems to manage the efficient flow of information and the storage of documents, correspondence, and other materials
Schedule and coordinate all meetings and special events involving the Chief Digital Officer, including logistical setup, catering, preparing materials, conducting tours and acting as point of contact for guests
Organize and maintain files, both electronic and physical, ensuring confidentiality
Draft, proofread, and edit documents, correspondence, and presentations for Board meetings
Act as a liaison between the board members, and other departments
Assist in preparing agendas, meeting materials, and minutes for board and committee meetings
Assist in managing departmental budgets and expenses
Support Chief Digital Officer in donor relation activities as well as Board of Trustees & Digital Committee presentations
Assists with proposal writing, oversight and reporting; data analysis, research, drafting, writing, proofreading and editing reports, communications and presentations
Handles office management activities, including travel arrangements, expense reports, eTime approvals, equipment and technology maintenance & distribution, office supplies, petty cash, purchase requisitions
Provide backup support for other executive office assistants (eg supporting meetings, answering phones, etc)
Assists President's Office, Tisch Director, Mellon Director and Chief Operating Officer on certain administrative items, when needed as well as supporting other Executive Assistants as needed
Assists with special projects and performs related duties as required
Qualification
Required
Bachelor's Degree
Minimum of five years' experience supporting senior executives or boards in a complex organization
Experience managing confidential materials and sensitive correspondence
Communicating with courtesy and tact towards individuals of importance including Senior Management and Library Trustees
The ability to resolve problems independently
Outstanding organizational and multitasking abilities, with meticulous attention to detail
Ability to maintain the confidentiality of important information with integrity and professionalism
Successfully demonstrated experience using Google suite programs, Microsoft Suite and other scheduling and presentation software
Successfully demonstrated strong interpersonal, oral and written communication skills, reliability, flexibility and willingness to assume various duties and assignments
Ability to work well under pressure and meet tight deadlines
Strong problem-solving skills and ability to anticipate the needs of executives
Company
The New York Public Library
The New York Public Library is a free provider of education and information for the people of New York and beyond.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Shannon Sharp
Chief Financial Officer
Alison Stewart
Host: "GET LIT WITH ALL OF IT" book club partnership with NYPL
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