Moseley Technical Services, Inc. · 13 hours ago
Administrative Coordinator
US-AL-Decatur
Full-time
Onsite
Entry, Mid Level
$20/hr - $28/hrMoseley Technical Services, Inc. is a global leader in petrochemicals and manufacturing driving sustainability and innovation in the materials sector. They are seeking an Administrative Coordinator to provide executive and project support, manage departmental operations, and ensure effective communication within the organization.
ConsultingHuman ResourcesInformation TechnologyLegalStaffing Agency
Responsibilities
Manage the Area Manager’s calendar, emails, meetings, travel, and department activities
Prepare expense reports and create visual presentations
Coordinate and manage special projects including department-wide communications, brochures, and events
Maintain and organize digital and physical filing systems
Draft and design business correspondence, charts, tables, and plans
Schedule and support departmental meetings, luncheons, and site celebrations
Administer hourly vacation sign-up process and maintain procedures
Update and manage LOTO documents in Documentum
Manage mobile devices for site personnel and update unit drawings
Order office supplies and track departmental inventory
Enter and maintain training records for Operations personnel
Manage Outlook distribution lists and prepare/distribute shift cards
Verify logistics invoices as needed
Maintain and update SharePoint for unit teams
Serve as administrator for iProcess and Documentum for Operations
Compose and manage internal and external emails and reports
Maintain confidentiality and handle sensitive information appropriately
Answer phone calls and prepare interoffice memos and letters
Prepare essentials reports and audit documentation
Track HSSE compliance reports, especially during Turnarounds (TARs)
Attend required meetings and training
Maintain organized, clean work areas and support ad hoc departmental needs
Follow all HSSE programs, policies, and procedures
Qualification
Required
Education: Associate degree in Administrative Science or equivalent experience
Systems/Tools: Advanced proficiency in Microsoft Office, SAP, SharePoint, Documentum, and internal systems (e.g., iProcess)
Experience: Demonstrated success in administrative or project coordination roles supporting leadership
Other Requirements: Strong organizational and interpersonal abilities
Skilled in preparing professional documents, reports, and presentations
Ability to handle confidential information with discretion
On-Site Requirements: Role is on-site; occasional participation in site-wide activities or events may require schedule flexibility
Benefits
Medical and supplemental insurance
401(k) plan
Company
Moseley Technical Services, Inc.
Moseley Technical Services is a staffing and recruiting company offering technical expertise and staff recruiting services.
Founded in 1994
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Bob Jones
Business Partner - National Accounts Manager
Matt Doss
Talent Acquisition Partner
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