The Greenbrier Companies · 3 days ago
Executive Assistant – Human Resources
US-OR-Lake Oswego
Full-time
Onsite
Senior Level
5+ years expThe Greenbrier Companies is a leading designer, manufacturer, and supplier of freight rail transportation equipment and services. They are seeking an Executive Assistant for the Human Resources department to provide administrative and project support to the Chief Human Resources Officer (CHRO), manage schedules, prepare documents, and ensure smooth operations within HR.
ConstructionManufacturingRailroadTransportation
Responsibilities
Prepare and edit high-quality complex documents, including reports, spreadsheets, PowerPoint presentations, organizational charts, and Word documents (including mail merge) with a high degree of accuracy
Handle confidential correspondence and sensitive information with utmost discretion and professionalism while maintaining a professional tone
Draft, proofread, and format materials, ensuring accuracy and clarity
Maintain agreement templates
Compile relevant documents to ensure CHRO is well-prepared for meetings
Maintain electronic and physical filing systems, ensuring organization and easy retrieval of documents
Compile department budget with input from department team members for CHRO’s final approval. Proactively Track invoice approvals, review expenses, and reconcile variances
Coordinate complex domestic and international travel itineraries, including flights, hotels, ground transportation, visa processing, and other travel requirements. Ensure all travel arrangements align with company policies and budget guidelines
Process and track expense reports for CHRO and direct reports, ensuring compliance with corporate guidelines
Manage calendars, scheduling, and prioritizing meetings, ensuring optimal time management for CHRO
Anticipate scheduling conflicts and proactively resolve them
Organize logistics for internal and external meetings, including booking conference rooms, to ensure a seamless experience for participants
Track and communicate action items from meetings to ensure timely follow-up and execution
Plan and coordinate HR leadership team meetings, offsite engagements, and special events
Collaborate with other Executive Assistants to support company-wide administrative needs and maintain a strong team-oriented environment
Respond to ad hoc requests, and administrative duties as assigned
Qualification
Required
Bachelor's Degree preferred in Business Administration, Human Resources, or a related field
Minimum of 5+ years of experience as an Executive Assistant supporting executives in a public company and/or relevant experience in a corporate HR environment
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
Strong expertise in creating presentations, analyzing and reporting data, and preparing professional correspondence
Automate recurring reports using advanced formulas (e.g., nested IFs, INDEX/MATCH or XLOOKUP, SUMIFS, array formulas)
Create advanced financial dashboards and reports using pivot tables, Power Query, and data visualization tools
Ensure accuracy, consistency, and integrity of data across multiple sources
Exceptional organizational and analytical skills with the ability to prioritize tasks, handle competing deadlines, and maintain a high level of accuracy and attention to detail
Strong problem-solving abilities such as being resourceful, creative, and proactive responding to challenges
Excellent communication and interpersonal skills with the ability to interact professionally with executives and key stakeholders
High level of discretion and confidentiality when handling sensitive information
Ability to thrive in a fast-paced, team-oriented environment collaborating effectively with other Executive Assistants and department team members
Flexibility and adaptability including availability for occasional work outside regular business hours as needs require
Preferred
Familiarity with Board of Directors materials and corporate governance procedures is preferred
Company
The Greenbrier Companies
The Greenbrier Companies is a leading supplier of rail transportation equipment and services, powering the movement of products around the world.
10001+ employees
Funding
Current Stage
Public CompanyTotal Funding
$523.75M2022-08-03Post Ipo Debt· $150M
2021-04-20Post Ipo Debt· $373.75M
1994-07-14IPO
Leadership Team
Lorie Tekorius
President and Chief Executive Officer
Adrian Downes
Consultant
Recent News
2026-01-15
2026-01-07
Canadian National Railway
2025-12-02
Company data provided by crunchbase