Penobscot Valley Hospital · 3 days ago
Payroll and HR Coordinator
Lincoln,ME,US
Full-time, Part-time
Onsite
Entry, Mid Level
1+ years expPenobscot Valley Hospital is seeking a Payroll and HR Coordinator to manage payroll processes and support HR functions. The role involves setting up new employees in the payroll system, processing bi-weekly payroll, and collaborating with HR on various tasks such as onboarding and benefits administration.
Health CareHospitalMedicalProfessional Services
Responsibilities
Set up new employees or make updates in the payroll system and enter accurate position, pay, tax, benefits and other related information into the software system
Review timecards and process payroll for PVH employees on a bi-weekly schedule in collaboration with department managers to ensure timecards are accurate
Apply the current union contract and other policies to the payroll and timecards so employees are paid according to the contract
Be a “super-user” of the payroll system and provide training to managers or employees as needed
Maintain awareness of the software processes and updates or changes to the system as they come
Answer questions from employees related to their pay or timecards or pay stub
Run payroll or employee related reports within the software based on routine processes or special requests
Maintain the employee records with necessary updates or changes including but not limited to employee status, salary rates, ETO accruals, tax designations, benefit and earnings, and positions
Collaborate with other staff in Fiscal to post the appropriate Payroll related entries to the general ledger and process check requests and other items as necessary
Review and monitor quarterly and year-end tax reports and ensures they are submitted timely
Tracks renewal dates for required licenses, certifications, immunizations, or other items required of individual employees
Maintains records according to policy
Collaborate with HR to assist with duties such as open enrollment, benefit reconciliations, onboarding, or other support as needed
Other duties as assigned
Actively participates in the Hospital-wide Quality Improvement Program; actively supports and implements department-specific Quality Improvement initiatives and projects; recommends process improvement as appropriate; reports any quality issues in service delivery and consistently commits to a focus on Quality Improvement and organizational excellence
As an employee of Penobscot Valley Hospital, the position has an inherent role to care for our community members when in need. To this regard, the incumbent will be expected to participate in emergency/disaster preparedness planning and drills as requested. When called upon during a real-life disaster/emergency event, the incumbent will be expected to participate in the Hospital’s response to this event, within the scope of professional and personal ability to do so
Qualification
Required
Associate's Degree in Business, Accounting, or Human Resources required or 2–4 years of applicable experience performing similar job functions
Minimum of 1–2 years of payroll experience required
Strong working knowledge of payroll processes, taxes, and related laws required
Excellent written and verbal communication and interpersonal skills required
Demonstrated ability to learn and become proficient in payroll and HRIS systems; intermediate Microsoft Office skills required
High level of attention to detail and accuracy with the ability to work independently when needed
Self-motivated and proactive, with the ability to manage multiple priorities and meet deadlines
Demonstrated commitment to teamwork and collaboration in a fast-paced environment
Preferred
Bachelor's degree in a related field preferred
2–4 years of payroll experience preferred
Payroll experience in a healthcare setting preferred
Basic knowledge of HR laws and employee benefits preferred
Benefits
Section 125 Cafeteria Benefits Plan
Health, dental, basic life, and disability insurance
Partial employer subsidy for dependent health coverage
403(b) retirement plan
Earned time off (ETO) accrual
Company
Penobscot Valley Hospital
Penobscot Valley Hospital is a hospital that provides healthcare services which includes surgical and family medicine services.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Crystal Landry
CEO
Elisa B.
Chief Financial Officer
Recent News
2025-04-11
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