Madrid Amalgamated Group ยท 5 hours ago
Administrative Assistant
Arcadia, FL
Full-time
Onsite
New Grad, Entry LevelMadrid Amalgamated Group is a thriving civil engineering firm specializing in various engineering services. They are currently seeking a dependable and organized Administrative Assistant to provide essential support to field operations and ensure smooth communication between staff and leadership.
Responsibilities
Provide general administrative support, including copying, filing, scanning, and data entry
Serve as the primary point of contact in the site trailer, greeting visitors and directing inquiries appropriately
Answer, screen, and route phone calls while providing basic information as needed
Manage calendars, schedule meetings, and coordinate project or site meetings
Attend project meetings and accurately record and distribute meeting notes
Order office and site supplies and track inventory as needed
Assist with invoicing, documentation, and record maintenance
Receive, sort, and distribute mail and deliveries
Act as a liaison for on-site staff by directing questions, requests, or issues to the appropriate parties
Provide administrative support to project leadership and executives as needed
Perform other duties within reason, as assigned by leadership
Qualification
Required
Proficiency in Microsoft Office (Word, Excel, Outlook), MS Teams, and phone systems
Strong organizational skills with excellent attention to detail
Clear verbal and written communication skills
Ability to manage multiple tasks in a fast-paced environment
Professional demeanor and customer-service mindset
Reliable, punctual, and self-motivated with a strong work ethic
Comfortable working in a construction site trailer environment
Preferred
Prior experience in an administrative, receptionist, front office, or similar role
Benefits
Comprehensive Health Benefits: Madrid CFTL pays 100% of employee health insurance premiums.
Career Growth: As a growing firm, we offer opportunities for professional development and advancement.
Dynamic Work Environment: Support real projects with tangible impact across diverse job sites.
Inclusive Culture: We value collaboration, respect, and clear communication at every level.
Commitment to Excellence: We hold ourselves to the highest standards in everything we do.
Company
Madrid Amalgamated Group
Madrid Amalgamated Group is a holding company specializing in the management and strategic oversight of a diverse portfolio of engineering firms.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase