FortifyIt Technology Solutions · 20 hours ago
Contract Administrator/Receptionist
Santa Fe Springs CA, Santa Fe Springs, CA, US
Full-time
Onsite
New Grad, Entry Level
$57K/yr - $67K/yr
0+ years expFortifyIt Technology Solutions is seeking a Contract Administrator/Receptionist to handle contract-related administrative tasks and serve as the primary receptionist. This role involves managing documentation, coordinating administrative processes, and providing front-desk support while ensuring strong organizational skills and attention to detail are maintained.
Computer Software
Responsibilities
Review contracts against sales financials for accuracy and ensure all jobs are properly set up in company systems in a timely and accurate manner
Maintain organized contract files, track contract-related information, and coordinate contract documentation across internal departments
Collect, verify, and maintain labor compliance documentation to ensure adherence to regulatory and company standards
Manage insurance requirements, including subcontractor insurance compliance, OCIP/CCIP enrollment, insurance requests, and certificates
Prepare and submit prequalification packets, LEED documentation, and other project-specific compliance requirements as needed
Generate reports on change order status and reconcile change orders between systems in collaboration with Accounting
Greet visitors, answer and route calls, manage incoming/outgoing mail and courier services, and maintain a professional reception and front exterior area
Coordinate meetings, conference rooms, and travel arrangements; manage calendars and support office operations
Provide administrative support including data entry, document preparation, office supply management, clerical assistance, and support for special projects
Qualification
Required
High school diploma or equivalent is required
Zero to two years of experience in contract administration, office administration, or a similar role
Knowledge of contract administration and document management processes
Skill in organizing and maintaining accurate records and files
Ability to communicate professionally with internal and external contacts
Skill in performing data entry and generating basic reports with attention to detail
Knowledge of insurance and compliance documentation requirements
Ability to multitask and manage priorities in a fast-paced office environment
Preferred
Associate or bachelor's degree, preferred
Company
FortifyIt Technology Solutions
Fortify, founded in 2019 and previously known as DuraSense, is the premier aftermarket IoT and digital platform solution for facility loading docks.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase