Hearst Health · 1 day ago
Marketing Coordinator
Dallas, TX
Full-time
Onsite
New Grad, Entry Level
0+ years expHearst Health is seeking a highly organized and proactive Marketing Coordinator to serve as the operational hub of their marketing team. This role is responsible for managing marketing initiatives, ensuring deadlines are met, and providing coordination for a collaborative marketing environment.
Responsibilities
Serve as the central point of coordination for all marketing projects, ensuring timelines, deliverables, and owners are clearly defined and tracked
Own and maintain project plans, production calendars, and task boards using Trello, Smartsheet, and related tools
Manage project intake, prioritization, and scheduling to balance team capacity with business priorities
Proactively track progress, identify risks or bottlenecks, and drive projects forward to meet deadlines
Ensure consistent documentation, clear communication, and follow-through across all marketing initiatives
Keep internal stakeholders informed through regular status updates, reporting, and clear communication
Facilitate alignment across marketing, creative, sales, and leadership teams to ensure smooth execution
Support team operating rhythms such as planning meetings, check-ins, and deadline reviews as needed
Assist with in-office coordination including event preparation, shipments, vendor deliveries, and organization of marketing materials
Support marketing events by coordinating materials, shipping logistics, timelines, and vendor communications
Help maintain organized systems for assets, documents, and shared resources that support the broader marketing team
Continuously refine workflows and processes to improve efficiency, visibility, and accountability
Create and maintain reporting dashboards that provide insight into project status, timelines, and workload
Recommend improvements to tools, templates, and systems to enhance team productivity
Qualification
Required
Bachelor's degree in Marketing, Business, Communications, or related field required
0-3+ years of experience in marketing project management, marketing operations, or project coordination is preferred
Hands-on experience with Trello and Smartsheet is preferred; familiarity with additional project or marketing tools is a plus
Exceptional organizational skills with a high level of attention to detail
Proven ability to manage multiple projects simultaneously in a fast-paced environment
Strong written and verbal communication skills, with the ability to keep teams aligned and accountable
Comfortable working both independently and collaboratively in an in-office setting
Familiarity with healthcare workflows, particularly home health or hospice, is a strong plus
Highly organized, deadline-driven, and solutions-oriented
Strong project management and cross-functional collaboration skills
Detail-focused without losing sight of broader goals
Dependable, proactive, and comfortable taking ownership of processes
A strong team player who supports creative and strategic work by ensuring flawless execution
Benefits
Competitive pay
Robust benefits
Professional development opportunities
Meaningful work
Flexibility
A company that gives back
Company
Hearst Health
The mission of Hearst Health is to guide healthcare organizations by delivering essential intelligence and software that improve the quality, safety and efficiency of care.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Denielle G. deWynter
Chief Financial Officer & SVP
Company data provided by crunchbase