DSV - Global Transport and Logistics · 1 week ago
Administrative Specialist, Talent Acquisition
USA - Dallas-Fort Worth Int Apt, Grapevine, Esters Blvd
Full-time
Onsite
Entry Level
$24.04/hr - $29.09/hr
1+ years expDSV - Global Transport and Logistics is the world's 3rd largest supplier of global solutions within transport and logistics. The Administrative Specialist, Talent Acquisition Support plays a vital role in ensuring the operational efficiency of the Talent Acquisition function by providing administrative support and managing recruitment data.
Freight ServiceInsuranceLogisticsSupply Chain ManagementTransportationWarehousing
Responsibilities
Provide day-to-day administrative support to the Talent Acquisition team across multiple divisions (Road, Air & Sea, Contract Logistics)
Assist recruiters with interview scheduling, candidate correspondence, onboarding coordination, and offer documentation
Support the requisition creation and posting process within the Applicant Tracking System (ATS), ensuring accuracy and compliance with internal policies
Maintain and update TA dashboards, reports, and trackers (e.g., open requisitions, agency usage, cost-per-hire, time-to-fill, etc.)
Prepare and distribute weekly and monthly TA reports for leadership and HR partners
Manage and maintain all staffing agency and vendor agreements, ensuring proper documentation, approvals, and renewals
Track and maintain a centralized staffing agency database with current contacts, fee schedules, and contract expiration dates
Serve as a point of contact for internal stakeholders regarding agency process questions, documentation, and status of requests
Assist with career fair coordination, event registration, materials, and logistical setup when required
Maintain all confidential recruitment records in compliance with DSV’s global HR data standards and applicable employment laws
Contribute to process improvement initiatives to streamline administrative workflows and enhance TA team efficiency
Audit files and system records to maintain data integrity within ATS and shared HR systems
Maintain strict confidentiality regarding sensitive employee, candidate, and vendor information
Qualification
Required
Provide day-to-day administrative support to the Talent Acquisition team across multiple divisions (Road, Air & Sea, Contract Logistics)
Assist recruiters with interview scheduling, candidate correspondence, onboarding coordination, and offer documentation
Support the requisition creation and posting process within the Applicant Tracking System (ATS), ensuring accuracy and compliance with internal policies
Maintain and update TA dashboards, reports, and trackers (e.g., open requisitions, agency usage, cost-per-hire, time-to-fill, etc.)
Prepare and distribute weekly and monthly TA reports for leadership and HR partners
Manage and maintain all staffing agency and vendor agreements, ensuring proper documentation, approvals, and renewals
Track and maintain a centralized staffing agency database with current contacts, fee schedules, and contract expiration dates
Serve as a point of contact for internal stakeholders regarding agency process questions, documentation, and status of requests
Assist with career fair coordination, event registration, materials, and logistical setup when required
Maintain all confidential recruitment records in compliance with DSV's global HR data standards and applicable employment laws
Contribute to process improvement initiatives to streamline administrative workflows and enhance TA team efficiency
Audit files and system records to maintain data integrity within ATS and shared HR systems
Maintain strict confidentiality regarding sensitive employee, candidate, and vendor information
Strong organizational and administrative skills with excellent attention to detail
Ability to handle multiple priorities and meet deadlines in a fast-paced environment
Excellent written and verbal communication skills
Strong analytical and reporting abilities
High level of professionalism, discretion, and confidentiality
Collaborative and customer service oriented mindset
Strong problem solving and follow through abilities
Business fluent in English
Highly proficient in Microsoft Office Software (Excel, Word, PowerPoint, and others)
Experience working with sourcing tools and Applicant Tracking Systems
Preferred
Experience with HR systems or Applicant Tracking Systems (ATS) preferred
Associate or Bachelor's degree in Business Administration, Human Resources, or related field preferred; equivalent administrative experience considered
1+ years of experience in an HR, recruiting, procurement, or administrative support capacity preferred
Experience in a logistics, transportation, or supply chain environment a plus
Preferably good command of local language
Company
DSV - Global Transport and Logistics
At DSV, we keep supply chains flowing in a world of change.
10001+ employees
Funding
Current Stage
Public CompanyTotal Funding
$6.02B2024-10-04Post Ipo Equity· $5.49B
2024-06-26Post Ipo Debt· $534.02M
2002-06-28IPO
Leadership Team
Irene Hill
Chief Executive Officer
Angie Hornik
Human Resources Business Partner
Recent News
2026-01-22
Bizjournals.com Feed (2025-11-12 15:43:17)
2026-01-22
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