IWCO · 3 weeks ago
Executive Assistant & Reporting Analyst
Chanhassen, MN
Full-time
Onsite
Mid, Senior Level
$49K/yr - $70K/yr
5+ years expIWCO is a company focused on improving organizational efficiency and leadership effectiveness. The Executive Assistant & Reporting Analyst will provide administrative support and reporting responsibilities for the operations Chief Executive, fostering professional relationships and contributing to a positive work environment.
AdvertisingPrinting
Responsibilities
Provide proactive administrative and project support to the leadership team
Maintain calendars; plan and schedule meetings and appointments
Discreetly handle sensitive, confidential and proprietary information
Answer calls, take messages and route correspondence
Serve as liaison between executives and internal/external clients
Coordinate travel arrangements and prepare itineraries, monitor travel
Prepare expense reports per company guidelines; manage/review invoices and subscriptions for accuracy
Create, download, produce and distribute reports
Manage a variety of internal projects
Partner with Finance to prepare and consolidate financial reports as needed that supports budget oversight and tracking
Identify and implement improvements in manual reporting processes
Collect, organize, and analyze operational data to identify trends and opportunities for improvement
Analyze data and build reports to support project monitoring and decision making
Develop and maintain dashboards, KPIs, and reports using tools such as Excel, Power BI, or Qlik Sense
Prepare reports and presentations for leadership
Ensure accuracy and integrity of operational data through audits and validation practices
Perform other (or other related) duties as applicable or assigned
Qualification
Required
Provide proactive administrative and project support to the leadership team
Maintain calendars; plan and schedule meetings and appointments
Discreetly handle sensitive, confidential and proprietary information
Answer calls, take messages and route correspondence
Serve as liaison between executives and internal/external clients
Coordinate travel arrangements and prepare itineraries, monitor travel
Prepare expense reports per company guidelines; manage/review invoices and subscriptions for accuracy
Create, download, produce and distribute reports
Manage a variety of internal projects
Partner with Finance to prepare and consolidate financial reports as needed that supports budget oversight and tracking
Identify and implement improvements in manual reporting processes
Collect, organize, and analyze operational data to identify trends and opportunities for improvement
Analyze data and build reports to support project monitoring and decision making
Develop and maintain dashboards, KPIs, and reports using tools such as Excel, Power BI, or Qlik Sense
Prepare reports and presentations for leadership
Ensure accuracy and integrity of operational data through audits and validation practices
Perform other (or other related) duties as applicable or assigned
Complex problem solving within realm of role responsibilities, using strong analytical, organizational and research skills
Independent decision maker exercising discretion/judgment
Proactively escalate identified or potential issues
Ability to communicate effectively and professionally with all levels including senior leaders with sensitivity to matters that require diplomacy
Navigate organizational structures, changing environments and sensitive relationships
Flexible and adaptable to workload changes; prioritize and perform multiple tasks simultaneously
Advanced skills in MS Word, Excel, PowerPoint, Teams, SharePoint and Outlook
Work independently and take initiative
High school graduate or equivalent; related associate or bachelor's degree or administrative certification is highly preferred
A minimum of 2 years of experience in financial reporting
5+ years of executive administrative assistant experience required, preferably in a manufacturing environment
Ability to work 8-10 hours consecutively
Prolonged periods of sitting at a desk and working on a computer
Preferred
Understanding of print/direct mail industry, technology and project management methodology preferred
Familiarity with ERP and MRP systems a plus
Benefits
Health, dental, and vision insurance
Life insurance
Other wellness programs
401(k) plans
Paid holidays
Vacation time
Sick leave
Company
IWCO
IWCO has served the needs of North American direct marketers for more than 50 years.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$74.7MKey Investors
Prospect Capital Corporation
2017-12-18Acquired
2015-04-01Debt Financing· $74.7M
Leadership Team
James Capstick
Chief Sales Officer (CSO)
Joseph Wagner
Chief Marketing Officer (CMO)
Recent News
2022-09-13
2022-05-15
Company data provided by crunchbase