Campbell Property Management · 8 hours ago
Administrative Assistant
Boynton Beach, FL
Full-time
Onsite
New Grad, Entry Level
$0/hr - $26/hrCampbell Property Management is seeking an Administrative Assistant to support the Property Manager in managing daily activities within a community. The role involves coordinating office activities, managing communication with vendors and residents, and providing general administrative support.
Real Estate
Responsibilities
Take notes and/or transcribes from voice recordings to create draft minutes of all Board meetings; distributes to appropriate personnel
Establish, maintain and, when necessary, revise the filing system
Screen telephone calls and visitors, ascertaining who can be re-directed
Manage an average of 700 calls per month
Perform a broad range of administrative details, requiring initiative and judgment to make independent decisions
Maintain calendar for the Property Manager, regularly arranging meetings, conferences, and appointments
Create and close work order requests
Follow up on all assignments and work orders delegated to vendors and maintenance staff as to status, expected completion date, etc
Ability to effectively present information and respond to questions from Board members, residents, vendors, and Property Manager
Ability to solve practical problems and deal with a variety of situations where only limited standardization exists
Serves as a liaison between vendors, residents, and Board Members
Resolve and follow-up on all complaints / issues
New management. Lease or lease extensions application and input of new resident information
Understand and abstract / research association documents
Any other duties/tasks as directed by Property Manager
Qualification
Required
Outstanding organizational and follow-up skills with extreme attention to detail
Excellent written and verbal communication
Ability to take notes and/or transcribe from voice recordings to create draft minutes of all Board meetings
Ability to establish, maintain and, when necessary, revise the filing system
Ability to screen telephone calls and visitors, ascertaining who can be re-directed
Ability to manage an average of 700 calls per month
Ability to perform a broad range of administrative details, requiring initiative and judgment to make independent decisions
Ability to maintain calendar for the Property Manager, regularly arranging meetings, conferences, and appointments
Ability to create and close work order requests
Ability to follow up on all assignments and work orders delegated to vendors and maintenance staff as to status, expected completion date, etc
Ability to effectively present information and respond to questions from Board members, residents, vendors, and Property Manager
Ability to solve practical problems and deal with a variety of situations where only limited standardization exists
Ability to serve as a liaison between vendors, residents, and Board Members
Excellent time management
Ability to resolve and follow-up on all complaints/issues
Ability to manage new management, lease or lease extensions application and input of new resident information
Ability to understand and abstract/research association documents
Any other duties/tasks as directed by Property Manager
Prior administrative experience
Preferred
Project management experience
Company
Campbell Property Management
Campbell Property Management is a facilities services company that provides property management services.
Founded in 1953
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Bryce Campbell
CEO
Paul J. Biondolillo III
Project Implementation Coordinator and Financial Analyst, reporting directly to CFO, COO & CEO
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