Global Procurement Solutions, Inc. · 3 days ago
Executive/ Personal Assistant
Altamonte Springs, FL
Full-time
Onsite
Senior Level
5+ years expGlobal Procurement Solutions, Inc. is a mission-driven organization supporting a diverse portfolio of for-profit and nonprofit entities. They are seeking a highly experienced Executive/ Personal Assistant who will act as a strategic execution partner to senior leadership, managing complex scheduling and communications, while ensuring seamless execution of both professional and personal logistics.
ComplianceProcurementSupply Chain Management
Responsibilities
Protect executive time at all costs by running a complex, dynamic calendar across multiple companies
Manage both executive and personal scheduling, priorities, and communication with precision and authority, to ensure optimal use of time and focus
Anticipate needs before they are spoken and proactively resolve logistical needs that impact the executive’s availability, readiness, and performance
Filter, prioritize, and manage all inbound communication (email, calls, requests)
Serve as a central coordination point between the executive and leadership teams
Coordinate with internal teams, manufacturers, distributors, political entities, and external organizations
Draft, prepare, and manage executive correspondence, reports, and presentations
Maintain the executive’s voice, standards, and expectations in all communications
Keep both executive and personal projects moving forward simultaneously, ensuring both commitments are seamlessly managed
Track deadlines, deliverables, and action items across multiple initiatives and companies
Follow up relentlessly to ensure execution and accountability
Prepare summaries, reports, and project updates for leadership
Ensure travel arrangements account for executive preferences, readiness, and seamless transitions between professional and personal commitments
Plan and manage complex domestic and international travel
Coordinate executive meetings, board meetings, conferences, and off-sites
Prepare agendas, materials, and ensure follow-through on all action items
Take accurate, actionable meeting minutes and distribute as directed
Handle sensitive and confidential matters with absolute discretion
Maintain strict confidentiality regarding executive decisions, strategies, and operations
Act with loyalty, professionalism, and judgment at all times
Exercise sound judgment when managing matters that extend beyond standard business operations
Implement and improve systems, workflows, and administrative best practices
Mentor or oversee junior administrative staff as needed
Continuously improve efficiency and execution standards
Qualification
Required
5+ years as an Executive Assistant or similar role supporting senior or C-suite leadership
Proven experience in high-demand, fast-paced environments
Ability to manage multiple executives, companies, or complex operations
Strong references (will be checked)
Preferred
Former military strongly preferred
Bachelor's degree in Business Administration, Management, or related field
Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
Experience with project management tools, CRM systems, and collaboration platforms (Teams, Zoom, Webex)
Company
Global Procurement Solutions, Inc.
Global Procurement Solutions, Inc. is a 100% veteran owned small business (VOSB) operated by a US Army Veteran with 25+ years of service.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase