iLAB · 7 hours ago
Executive Office Administrator
Indianapolis, IN
Full-time
Onsite
Mid, Senior LevelIlab Llc is seeking an Executive Office Administrator to provide high-level administrative and operational support to executive leadership. The role involves ensuring the efficient operation of the office and seamless coordination across internal teams and external partners, requiring exceptional organization and discretion.
EmailInformation TechnologySoftwareSoftware Engineering
Responsibilities
Provide direct administrative support to executive leadership, including calendar management, meeting coordination, travel arrangements, and correspondence
Act as a trusted liaison between executives, internal teams, clients, and external partners
Prepare executive materials such as reports, presentations, agendas, and meeting notes
Support leadership priorities by tracking action items, deadlines, and follow-ups
Oversee day-to-day office operations, ensuring a professional, organized, and efficient work environment
Manage office logistics, supplies, vendor relationships, and facilities coordination
Ensure adherence to company policies and operational standards
Assist with internal events, leadership meetings, and company initiatives
Handle sensitive information with a high level of confidentiality and discretion
Exercise sound judgement in prioritizing tasks and managing competing responsibilities
Perform other duties as assigned to ensure smooth operation in the office
Qualification
Required
Bachelor's degree, Business Administration or relevant experience
Communicate effectively in both English and Portuguese, verbally and in writing
Proven experience in an executive administrative, office management, or senior administrative role
Strong organizational, time management, and problem-solving skills
Excellent written and verbal communication abilities
High level of professionalism, discretion, confidentiality, and attention to detail
Proficiency with office productivity tools (email, calendars, documents, spreadsheets)
Ability to work independently, anticipate needs, and adapt to changing priorities
Company
iLAB
iLAB is an information technology company that provides software quality assurance services.
Founded in 1995
501-1000 employees
Funding
Current Stage
Late StageRecent News
Mexico Business
2025-05-16
Prolific North
2024-10-23
Company data provided by crunchbase