Fleet Science Center · 2 days ago
Payroll Administrator/Accounting Assistant
San Diego, CA
Full-time
Onsite
Mid Level
$30/hr - $32/hr
3+ years expFleet Science Center is seeking an experienced Payroll Administrator / Accounting Assistant to join their team. This role involves overseeing payroll processing and assisting with the full-cycle accounting process within a dynamic non-profit organization.
EducationEventsMuseums and Historical Sites
Responsibilities
Process employee expense reimbursements
Provide support with accounts payable and accounts receivable procedures
Process all uploads from Galaxy - (POS) platform to fund Accounting System
Reconcile monthly inventory and prepare the necessary journal entries
Enter bank items and process all monthly bank reconciliations
Prepare and file monthly and quarterly sales tax payments and filings
Participate in monthly financial meetings with departments
Assist with annual audit and tax schedules
Process payroll for an average of 125 employees, including ensuring proper labor allocations across multiple departments, projects, and grants
Identify errors, omissions, and/or discrepancies on timecards; contact employee or supervisor as needed
Generate reports and reconcile various payroll, accrual, tax, and benefit-related accounts each pay period, as well as on a monthly, quarterly, and annual basis
Assist staff with questions regarding timecards and paychecks, as appropriate
Assist supervisors with wage and hour reporting
Process manual checks as required
Oversee the monthly credit card reconciliation process for a large number of company cards, including confirming all receipts are received
Assist Accounting Department with other duties or projects as assigned
Work closely with Human Resources Department to ensure compliance with all payroll and wage and hour laws and regulations
Qualification
Required
A minimum of 3-5 years' experience processing complex payrolls, including experience working closely with payroll vendors. (Paycom experience strongly preferred.)
Knowledge of accounting principles including Generally Accepted Accounting Principles (GAAP)
Knowledge of federal and California payroll and wage and hour regulations including FLSA, overtime and meal break requirements, final pay requirements, etc
Discretion to maintain high-level of security and confidentiality of personnel, vendor, and Fleet data
High level of accuracy and attention to detail, including being the ability to connect finer details with the bigger picture
Ability to work autonomously with minimal oversight
Organizational skills and adaptability, able to remain organized and focused on deadlines in a dynamic work environment
Proactive in identifying errors or problems, and able to bring forward suggestions for corrections/solutions
Good verbal and written communication skills. Experience working with employees in a variety of levels with varying degrees of financial understanding
High computer proficiency, particularly in being able to generate/modify reports in payroll software, accounting software, and Excel / Office
Preferred
Paycom experience strongly preferred
Previous nonprofit experience strongly preferred
Benefits
100% employer paid medical, dental, vision, and life insurance
Paid time off
401k retirement plan
Free access to other Balboa Park museums and the San Diego Zoo
Free Fleet Science Center passes to share with friends and family
Discounts at the Fleet's Science Store and Craveology Cafe
Other discounts at vendors around Balboa Park
Company
Fleet Science Center
The Fleet is San Diego’s science center, bringing together the community, empowering educators and offering meaningful experiences.
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
$5.6MKey Investors
State of California
2023-08-30Grant· $5.6M
Leadership Team
Craig Blower
COO
David Laurenvil
Director of Education & Community Partnerships
Recent News
San Diego Union-Tribune
2025-05-07
Times of San Diego
2024-02-11
Company data provided by crunchbase