Shain Development, Inc. · 3 days ago
Office Administrator/Executive Assistant
Los Angeles, CA
Part-time
Onsite
Entry Level
$22/hr - $30/hr
1+ years expShain Development, Inc. is a full-service general contracting firm based in Los Angeles specializing in luxury residential construction, remodels, and restorations. The Office Administrator/Executive Assistant will support payroll, HR administration, accounting coordination, and daily office operations, ensuring accuracy and organization in all tasks.
ConstructionHome ImprovementHome RenovationResidential
Responsibilities
Verify timecards and prepare payroll packages for management review
Process employee gas and material reimbursements
Coordinate interviews and assist with hiring logistics
Support onboarding for new hires
Assist with monthly financial reporting
Generate business expense reports
Compile annual tax documentation and deductions for review
Track, reconcile, and issue payments for monthly vendor statements
Reconcile monthly bank and credit card statements in Excel
Manage office and jobsite supply inventory and purchasing
Coordinate site deliveries and pickups
Track and maintain vendor insurance compliance for all projects
Assist with workers’ compensation policy renewals and quotes
Assist with project insurance claims as needed
Assist with workers’ compensation claims and job-related injury documentation
Manage tech installation instructions and troubleshooting
Maintain records of all tech subscriptions and electronics
Manage warranty and repair processes for company electronics
Manage the CFO’s calendar, scheduling meetings, calls, and reminders
Organize digital and physical files for personal records
Track deadlines, renewals, and important dates for personal matters
Coordinate appointments, deliveries, and service providers as requested
Assist with personal bill tracking, reimbursements, and expense categorization
Generate Personal expense reports
Qualification
Required
High school diploma or equivalent required
Minimum one year of office administrative experience
Strong Excel and organizational skills
High attention to detail and confidentiality
Ability to manage multiple priorities
Professional written and verbal communication skills
Reliable, proactive, and accountable
Benefits
401(k)
Health insurance
Opportunity for advancement
Paid time off
Company
Shain Development, Inc.
Welcome to Shain Development, Inc., a full service general contracting firm specializing in luxury home development, including new construction, remodels, and restorations.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase