Ignite Visibility · 1 week ago
Administrative Assistant (Hybrid - Irvine, CA)
Irvine, CA
Part-time
Hybrid
Entry Level
$18/hr - $20/hr
2+ years expIgnite Visibility is an award-winning, premier digital marketing agency seeking a highly organized and proactive Part-Time Administrative Assistant to support their Irvine headquarters. In this hybrid role, you will manage office operations, provide executive support, and coordinate projects to ensure the office runs seamlessly.
AdvertisingMobileReputationSEOSocial Media Marketing
Responsibilities
Serve as the first point of contact for the Irvine office, managing the front desk, answering phones, and handling mail/packages
Ensure the office is tidy, stocked, and operational
Provide direct administrative support to the leadership team and other departments
This includes scheduling meetings, managing calendars, preparing documents, and handling confidential information with discretion
Assist with special projects, event planning (team lunches, client meetings), and coordinate with office vendors (IT, cleaning, supplies)
Utilize tools like Google Workspace (Gmail, Calendar, Drive, Docs), Slack, and our project management software to keep information flowing and tasks on track
Qualification
Required
2-3 years of administrative, office support, or relevant experience
Master of organization with an eagle eye for detail
Proactive problem-solver who anticipates needs before they arise
Clear and professional communication skills, both in writing and in person
Proficient with modern tech tools (Google Suite is a must)
Experience with Monday, Slack, or similar is a plus
Reliable, punctual, and able to manage a flexible part-time schedule
Commitment to being in the Irvine office for core days on a weekly basis
Must reside in Irvine, CA
Benefits
Hybrid Flexibility: Enjoy the balance of in-office collaboration and remote work focus days.
Dynamic Culture: Be part of a supportive, energetic, and successful team.
Company
Ignite Visibility
Ignite Visibility is dedicated to increasing business visibility through digital marketing.
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
unknownKey Investors
Mountaingate Capital
2023-02-07Private Equity
Leadership Team
John Lincoln
Co-Founder, CEO
Karen Devlin
VP Generative Search & SEO
Recent News
2025-11-08
EverCommerce Inc.
2025-11-01
Company data provided by crunchbase