OX Group Global · 10 hours ago
Purchasing Assistant
United States
Full-time
Remote
Mid LevelOX Group Global is seeking an experienced Purchasing Assistant to join their Purchasing team. The role involves managing purchase orders, supplier communication, and ensuring data accuracy to support the overall efficiency of purchasing operations.
ConstructionSmall and Medium BusinessesWholesale
Responsibilities
Create, manage, and maintain purchase orders for stocked goods in the ERP system
Ensure purchase orders are accurate, complete, and aligned with approved demand plans
Monitor open POs and proactively follow up on acknowledgements, ETDs, and changes
Act as the primary day-to-day contact for assigned suppliers regarding orders, delivery dates, quantities, and documentation
Chase late confirmations, resolve discrepancies, and escalate issues when required
Maintain professional and consistent communication with suppliers
Work closely with Demand Planning to support stock availability and continuity of supply
Help prevent stockouts and unnecessary overstocks by ensuring timely ordering and follow-up
Support adjustments to orders based on updated forecasts or business needs
Maintain accurate purchasing data in ERP systems (e.g. pricing, lead times, MOQs)
Ensure all purchasing records, confirmations, and documentation are correctly stored
Support reporting on open orders, delays, and supplier performance as required
Coordinate with Logistics on shipment readiness, ETDs, and delivery updates
Support Finance with invoice queries, price discrepancies, and PO matching
Work closely with internal stakeholders to ensure smooth end-to-end flow
Ensure purchasing activities follow internal processes, approvals, and controls
Support compliance with supplier agreements and basic regulatory requirements
Contribute to continuous improvement of purchasing processes and ways of working
Qualification
Required
Proven experience in a purchasing or supply chain role (mid-level, not junior)
Experience managing purchase orders for stocked / repeat items
Hands-on experience working with ERP systems
Strong attention to detail and data accuracy
Confident communicator, especially in written English
Well-organised, able to manage multiple suppliers and priorities
Proactive follow-up mindset — comfortable chasing and closing actions
Good Excel / data-handling skills
Able to work independently within a structured team environment
Reliable, consistent, and process-driven
Calm under pressure and comfortable with routine execution work
Team-oriented and supportive of wider supply chain objectives
Takes ownership of tasks and sees them through to completion
Candidates must be located in Clark, Pampanga or Metro Manila
Preferred
Experience working with overseas suppliers
Company
OX Group Global
OX TOOLS was founded in 1974 in Perth, Australia, and launched globally under the OX GROUP brand in 2010.
Founded in 2010
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase