Aston Carter · 2 days ago
Administrative Support Specialist
Rahway, NJ
Full-time
Onsite
Mid Level
$52K/yr - $62K/yr
3+ years expAston Carter is a highly reputable manufacturing company seeking an experienced Administrative Assistant to join their growing team. This role involves supporting multiple departments, attending production meetings, and ensuring smooth processing of customer orders.
ConsultingHuman ResourcesInformation Technology
Responsibilities
Produce and negotiate customer quotations and proposals
Calculate estimated pricing for potential orders using company price lists and prior customer data
Process incoming customer orders and verify all information for accuracy (pricing, drawings, shipping details, revision levels, etc.)
Enter purchase orders into the company’s IQMS/ERP system as needed
Communicate with customers regarding discrepancies, missing information, or questions related to orders, drawings, or documentation
Collaborate with Master Scheduling and other departments to track and ensure timely movement of orders through production
Attend daily production meetings and provide updates as needed
Independently research answers to questions using internal resources, documentation, and previous knowledge
Provide Reception coverage when needed: answer calls, transfer calls, monitor front entrance, and assist with year‑end filing
Perform other administrative and support duties as assigned by management
Qualification
Required
3+ years of experience in customer service or an administrative role
Experience working in the manufacturing industry providing customer service or order support
Proficiency with Microsoft Excel and comfort working within ERP systems (IQMS experience is a plus)
Strong communication skills, attention to detail, and ability to problem-solve independently
Benefits
Dental
Vision
Health
401K
Paid Holidays
Company
Aston Carter
Aston Carter is a staffing and recruiting company providing risk and compliance services.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2011-01-31Acquired
Leadership Team
Juan Pablo McCausland-PHR, CDP
Human Resources Business Partner
Sherry Guevara
Regional Human Resources Partner-West Region
Recent News
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