Inside Higher Ed · 2 days ago
Board Relations & Volunteer Engagement Coordinator
Tallahassee, FL
Full-time
Onsite
Entry Level
2+ years expInside Higher Ed is excited to build out its team as Florida State University embarks on a comprehensive campaign. The Board Relations & Volunteer Engagement Coordinator will provide essential support to the Executive Director in managing board operations, ensuring effective coordination of activities, and facilitating communication among stakeholders.
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Responsibilities
This position provides administrative, logistical, and strategic support to the Executive Director for Board Relations & Campaign Volunteer Engagement in managing operations related to the FSU Foundation Board of Trustees (FBOT), the University Board of Trustees Advancement Committee (UBOT), the John and Mable Ringling Museum of Art Foundation Development Committee (The Ringling), and the Campaign Advisory Working Group (or equivalent)
Ensures compliance with public notice requirements for FBOT meetings (held three times annually, plus several committee meetings throughout the year), setting up and managing Zoom meetings for FBOT and volunteer-related meetings, maintaining and updating the FBOT website, and managing board and volunteer data within DiligentOne/BoardEffect (online platform for volunteer management)
Works closely with relevant departments to ensure board and volunteer roles are accurately reflected in the CRM, logs meetings on behalf of the ED, and maintains organized records including bios, photos, and contact information
Oversees the collection of required documents such as confidentiality and conflict of interest forms and processes disbursement requests for board and volunteer-related budget items
In partnership with the ED, coordinates meeting and event preparation by organizing and distributing materials, capturing notes and action items, drafting meeting minutes, and supporting follow-up communications and mailings
The coordinator plays a key role in meeting execution, including printing agendas, organizing collateral, setting up meeting spaces, and performing other duties as assigned
Assists the Executive Director with board and volunteer stewardship efforts on behalf of the Vice President for University Advancement (VPUA) and the FSU Foundation President
Responsibilities include managing personalized stewardship touchpoints, such as ordering and preparing gifts for the VPUA to send to key donors, coordinating and sending monthly birthday cards to key board members and volunteers, and other duties as assigned to ensure timely and thoughtful recognition that strengthens relationships and reinforces engagement
In partnership with the ED and VPUA, the coordinator will support volunteer-led advancement gatherings
Duties to include but not limited to finding a venue, making reservations, obtaining event-related needs (florals, menus, etc.), overseeing the RSVPs and assisting with follow-up
Applies working knowledge of relevant University policies, procedures, and practices to ensure board operations remain compliant and well-documented
Attends all FBOT committee and general board meetings, as well as relevant UBOT and volunteer meetings, to stay informed of next steps, action items, and strategic priorities for the ED; occasional travel required
Establishes and maintains strong working relationships with support staff across departments to share best practices, collaborate on solutions, and ensure consistency in board and volunteer engagement operations
Performs other duties as assigned to support the mission and goals of the Division of University Advancement
Qualification
Required
A Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience. (Note: a combination of post high school education and experience equal to six years.)
A valid State of Florida or Georgia Driver's License or ability to obtain upon hire
Benefits
Compensation
Benefits
Wellness
Recognition
Employee Development
Company
Inside Higher Ed
Inside Higher Ed is the online source for news, opinion, and jobs related to higher education.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2022-01-10Acquired
2006-08-31Series Unknown
Leadership Team
Stephanie Shweiki
Director, Foundation Partnerships
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