BCI Management · 1 day ago
Administrative Assistant
New York, NY
Full-time
Onsite
New Grad, Entry Level
$25.21/hr - $100/hrBCI Management is seeking a dynamic and highly organized Administrative Assistant to join their team. This role is essential for ensuring the smooth operation of the office environment and providing exceptional support to staff and clients.
Asset ManagementConsultingProperty ManagementReal Estate Investment
Responsibilities
Greet visitors and manage front desk operations with professionalism and warmth
Answer multi-line phone systems promptly, directing calls accurately and courteously
Maintain organized filing systems, both physical and digital, including data entry and record keeping
Schedule appointments, manage calendars, and coordinate meetings using tools like Google Workspace and Microsoft Office
Handle correspondence, proofread documents for accuracy, and ensure timely distribution of information
Support bookkeeping tasks using QuickBooks or similar accounting software
Assist with office management duties such as supply inventory, ordering materials, and maintaining office equipment
Provide exceptional customer support by addressing inquiries efficiently and courteously
Perform clerical tasks including typing, proofreading, faxing, scanning, and mailing documents
Manage incoming emails and correspondence to ensure timely responses
Qualification
Required
Proven experience in office management or administrative support roles with strong organizational skills
Excellent computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
Familiarity with QuickBooks for bookkeeping and financial recordkeeping
Strong multi-tasking abilities with effective time management skills
Exceptional phone etiquette skills; experienced in handling multi-line phone systems
Attention to detail in proofreading and data entry tasks to ensure accuracy
Ability to prioritize tasks efficiently in a fast-paced environment
Preferred
Bilingual abilities are highly desirable to assist diverse client needs
Previous experience as a dental or medical receptionist is a plus; familiarity with healthcare or dental office procedures preferred
Personal assistant experience or background supporting executives is advantageous
Company
BCI Management
BCI Management specializes in real estate investment solutions along with property management consulting and asset management services.
Founded in 2017
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase