Virginia Tech Applied Research Corporation · 3 days ago
Senior Contracts Administrator
Arlington, VA
Full-time
Hybrid
Senior Level
5+ years expVirginia Tech Applied Research Corporation is a technical services and applied research company focused on solving complex problems through teamwork and integrity. They are seeking a Senior Contracts Administrator to manage cradle to grave contractual activities, ensuring compliance and effective stakeholder engagement while supporting federal contracts and grants.
ConsultingIT ManagementMachine LearningSecuritySoftware
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Manage cradle-to-grave contract activities, including negotiations, award review and management, modifications, extensions/renewals, closeout, and associated compliance tasks. May also include activities involving solicitation review and analysis, proposal development, review and submission
Prepare, review, and maintain contractual documentation in accordance with organizational policy and procedures (negotiation memoranda, justification & authorizations, reports, etc.)
Ensure compliance with applicable FAR/DFARS, agency supplements, and other applicable regulations
Review, interpret, and advise teams on contract terms, conditions, risks, and obligations
Maintain accurate and complete contract files in accordance with internal policies and applicable regulations
Serve as the primary point of contact for government Contracting Officers, program managers, subcontractors, and internal stakeholders to support mission needs
Provide timely communication and issue resolution with both internal and external partners
Support subcontractor and vendor oversight, including negotiation, compliance monitoring, and back up for invoice review
Provide guidance on procurement related contractual issues (consultants, service contracts, modifications, etc.)
Support Finance Manager/Dept in review of invoices, financial reports, and cost data for accuracy and compliance
Conduct basic cashflow or cost/pricing analysis in support of acquisition decisions
Use contract and financial systems (e.g., SharePoint, enterprise workflows, contract writing tools) to maintain accurate information
Support internal and external audits; respond to audit compliance reviews and findings
Qualification
Required
Active TS/SCI security clearance
Bachelor's degree in Business, Contract/Acquisition Management, Public Administration, or related field. Additional years of experience may be considered in lieu of degree
5+ years of federal contracting or contract management experience, including cradle to grave responsibilities
Demonstrated knowledge of Federal Acquisition Regulations (FAR/DFARS/agency supplements) and grant management regulations
Strong written and verbal communication skills, including the ability to interface professionally with government and nonprofit stakeholders
Proficiency in MS Office and familiarity with contract writing/management systems
Ability to receive and implement guidance and instruction while also able to suggest improvements and work independently as needed
Preferred
Experience supporting national security, intelligence community, or classified programs
Knowledge of cost analysis, market research, and price negotiation techniques
Experience in a nonprofit environment with federal prime awards, subcontracts, subawards and grant-funded programs
Professional certification such as CFCM, CPCM, FACC/DAWIA
Ability to work independently; possess a proactive, collaborative and solution oriented mindset while maintaining attention to details
Support presolicitation and preaward strategy, requirements development, and market research
Assist in and support the review of cost estimates, evaluation criteria, and procurement strategies
Participate in preaward conferences and postaward reviews
Draft and manage small business subcontracting plans including pre-award planning, review and post-award management and oversight
Contribute to the refinement of SOPs, templates, and workflow improvements
Provide backup, training, or mentorship to staff involved in contract related work when needed
Company
Virginia Tech Applied Research Corporation
Virginia Tech Applied Research Corporation is a firm that deals with IT, technical ,machine learning and other services.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
John Forte
CEO & President
Don Maffei
VP, Finance & Administration
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