Maples Group · 2 days ago
Human Resources Administrator
Kentucky, United States
Full-time
Onsite
Entry Level
2+ years expThe Maples Group is a leading provider of financial and legal services, and they are seeking an HR Administrator to join their team. This role involves providing administrative and operational support to ensure efficient delivery of HR services, maintaining accurate HR data, and coordinating employee onboarding and offboarding processes.
CrowdfundingInsurance
Responsibilities
Deliver day-to-day HR administrative support, ensuring accuracy and timeliness
Maintain employee records and HR systems, in line with data protection requirements and firm standards
Prepare HR documentation including offer letters, contracts, change of term letters, and employment verification letters
Monitor the HR shared inbox and systems, ensuring timely, professional, and solution-focused responses
Coordinate all new hire logistics, including offer letters and contract preparation, background checks, orientation and system set-ups
Support relocation support where required (e.g. flights, hotels, car rentals)
Administer leaver processes, including resignation acceptance, system updates, and exit documentation
Support the administration of remuneration, benefits, and pensions, in collaboration with Accounts and HR Business Partners
Support with monthly payroll tracking and reporting, ensuring accuracy and compliance with internal and statutory requirements
Liaise with benefit providers to resolve employee queries and maintain up-to-date records
Support with the preparation and submission of work permit, permanent resident and related immigration documentation
Liaise with WORC and other regulatory bodies as required, ensuring compliance and accurate record keeping
Maintain tracking for permits, expirations, and related renewals
Support HR initiatives, performance management cycles, and compensation benchmarking
Aid with year-end processes, firm events, and other HR projects as required
Conduct market research and maintain salary data to inform HR planning and Business Staffing Plan submissions
Provide support for special HR initiatives (e.g. annual Hurricane Evacuation Programme, Business Staffing Plan reporting, diversity, inclusion, and employee engagement projects
Qualification
Required
Minimum of an Associate degree in Human Resources, Business Administration, or a related field
2+ years of HR generalist experience, ideally in a legal or professional services environment
Immigration experience would be an asset
Excellent organisational, time management, and problem-solving skills
High attention to detail with proven accuracy and consistency under tight deadlines
Strong written and verbal communication skills with a customer-focused approach
Proficiency in Microsoft Office and HRIS systems (e.g. Workday, or equivalent)
Ability to work under pressure and to accommodate tight deadlines with multiple stakeholders
Ability to maintain discretion and confidentiality at all times
Collaborative team player with initiative and commitment to continuous improvement
Benefits
Comprehensive health coverage (medical, dental and optical)
Competitive vacation packages
Educational assistance and professional development programmes
Savings or pension plan
Life insurance
Travel insurance
Global mental wellness programme
Sports clubs and social events
Company
Maples Group
The Maples Group is a leading service provider offering clients a comprehensive range of legal services on the laws of the British Virgin Islands, the Cayman Islands, Ireland, Jersey and Luxembourg, and is an independent provider of fiduciary, fund services, regulatory and compliance, and entity formation and management services.
1001-5000 employees
Funding
Current Stage
Late StageRecent News
2025-09-19
Morningstar.com
2025-09-17
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