Canyon State Electric · 5 days ago
Executive Assistant / Family-Office Manager
Tempe, AZ
Full-time
Onsite
Senior Level
$100K/yr - $120K/yr
5+ years expCanyon State Electric is an award-winning construction company based in Arizona, recognized for its commitment to employee well-being and career growth. They are seeking a highly organized Family Office Manager to oversee the personal and professional affairs of the CEO, managing schedules, travel, and financial matters while optimizing efficiency and problem-solving.
ConstructionEnergyService Industry
Responsibilities
Act as the "CEO" of the CEO's life- maintaining personal and family calendar, ensuring seamless scheduling that factors in travel, meetings, and family obligations
Anticipate and coordinate all aspects of the CEO's schedule, including personal appointments, errands, and events
Manage household operations, including maintenance, vendor relationships, and property management
Plan and coordinate business, personal, and family travel, optimizing travel itineraries for cost, convenience, and comfort
Research and book accommodations, flights, transportation, and activities while managing travel budgets
Ensure all travel logistics are thoughtfully aligned with the needs of the CEO and her family
Oversee personal and family assets, including financial, real estate, and other investments, in collaboration with financial advisors and other professionals
Track and ensure the efficient use of resources, including maintaining accurate records of household budgets, expenses, accounts payable, and receivables using QuickBooks
Process and reconcile personal and household accounts, ensuring timely payment of bills and accurate financial tracking
Think beyond direct instructions to anticipate needs, solve problems, and achieve overarching goals
Optimize processes and systems to save time and money while maximizing results
Provide thoughtful recommendations and solutions to improve the family's lifestyle and operations
Manage personal communications and correspondence, ensuring timely responses and follow-ups
Handle confidential information with discretion and professionalism
Coordinate with family members, staff, and external contacts to ensure smooth daily operations
Maintain meticulous attention to detail in all aspects of life management, from scheduling to budgeting
Proactively identify and resolve potential issues before they arise
Qualification
Required
5+ years of experience in a similar role, such as Family Office Manager, Executive Assistant, or Personal Assistant
Accounting and bookkeeping experience is required, including:
Proficiency with QuickBooks for managing accounts payable and receivables
Experience tracking budgets, expenses, and financial resources for personal or family offices
Ability to reconcile accounts and maintain accurate financial records
Understanding of basic bookkeeping principles and practices
Comfortable working with financial advisors, CPAs, and other financial professionals
Experience managing high-level individuals' or families' personal and professional lives
Exceptional organizational and time management skills
Strong strategic thinking and problem-solving abilities, with a focus on the 'bigger picture.'
Superior communication and interpersonal skills
Proficiency in travel planning, budgeting, and expense management
Familiarity with household management and property operations
Proactive, resourceful, and solution-oriented
Unwavering attention to detail and accuracy
Ability to handle confidential information with integrity
Flexibility to adapt to changing priorities and needs
Commitment to spending resources wisely and optimizing outcomes
Benefits
Industry-leading pay and discretionary incentive plan
Employee Stock Ownership Plan (ESOP)
Generous benefits - including one health insurance plan at $0 cost to the employee only
401k with 6% company match, 100% vested at 6 months
Vacation / PTO starting at 3 weeks per year
Paid holidays - beginning immediately
Fun, employee-oriented culture
Excellent growth and advancement opportunities
Opportunities to give back to the community
Stable, long-term career - not just another job
Tools you need to succeed - technology, training, support
Yearly boot voucher
Company
Canyon State Electric
Canyon State Electric offers commercial and industrial electrical contracting services.
51-200 employees
H1B Sponsorship
Canyon State Electric has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2022 (1)
Funding
Current Stage
Growth StageLeadership Team
Christopher Maderazzo
CEO/CBDO
Stephanie Hughes
CEO/COO
Company data provided by crunchbase