Vik Retreats Jose Ignacio · 2 days ago
Project Manager/Design Assistant / Coordinator
Greenwich, CT
Full-time
Onsite
Mid Level
3+ years expVik Retreats Jose Ignacio is an international hospitality group seeking a creative and organized Project Manager/Design Assistant/Coordinator to support development and renovation projects. The role involves managing projects from conception through construction, coordinating design execution, and maintaining project documentation across various locations.
HospitalityTravel
Responsibilities
Manage projects from conceptual through construction to completion
Support the owner/lead designer by translating design concepts into detailed drawings and three-dimensional designs
Assist in coordinating design execution across multiple domestic and international locations
Source furniture, fabrics, finishes, and FF&E for U.S. and international hospitality projects
Coordinate and oversee international shipments, including tracking, documentation, and delivery logistics
Maintain detailed project documentation, including budgets, purchase tracking, meeting notes, and sourcing records
Coordinate with international teams, vendors, and contractors to manage timelines, deadlines, and installations
Conduct regular site visits to local projects to ensure schedules and design intent are being met
Assist on-site teams during installations and project milestones
Travel internationally as required to support international projects
Perform additional duties as assigned
Qualification
Required
3–5 years of experience in project management, design assistance, project coordination, or hospitality design/construction
Degree in interior design, architecture, or a related field
Ability to read and understand construction drawings and documentation
Proficiency in design layout and rendering software (AutoCAD, SketchUp, Adobe Creative Suite, or similar)
Strong knowledge of furnishing products, including fabrics and their functionality, upholstery, window treatments, bedding, and product construction
Highly organized with strong time-management skills and the ability to manage multiple projects simultaneously
Self-starter with the ability to execute tasks independently with direction from owner/designer
Extremely detail-oriented with a proactive mindset and strong problem-solving skills
Able to understand the 'big picture' in terms of cost, productivity, timelines, and execution
Strong communication skills
Works well both independently and collaboratively in a fast-paced environment
Interest in art and design culture
Preferred
Foreign languages (Spanish, Portuguese, Italian) a plus
Company
Vik Retreats Jose Ignacio
A collection of art-inspired retreats and wellness journeys that unveil the bohemian charm of Jose Ignacio, Uruguay. Estancia Vik. Playa Vik.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Carrie Vik
Co Creator
Company data provided by crunchbase