City of Virginia Beach · 4 hours ago
Learning & Development Program Assistant #48283
Virginia Beach, VA
Full-time
Onsite
New Grad, Entry LevelThe City of Virginia Beach is seeking a Learning & Development Program Assistant to support the Human Resources Learning and Development Division. This role involves scheduling citywide training, coordinating marketing strategies for training programs, and managing financial transactions related to the division's budget.
GovernmentTourismTravel
Hiring Manager
Melinda C.
Responsibilities
Provides administrative and customer service in support of the HR Learning and Development Division
Provides customer service and customer support for LMS Taleo Learn users
Maintains enrollments for trainings – confirming, extending, or dropping enrollments
Closes out training and verify records are accurate
Assist in training the DTRs (Department Training Reps) on Taleo Learn and the functions/tools within their roles and responsibilities – departmental, Learning and Development, and citywide
Establish and maintain filing systems for personnel training records, tuition reimbursement, and other confidential files to be maintained within the department
Prepare correspondence, surveys, reports, etc. to support the HR Administrator and the division
Monitor and maintain the general HRTrain mailbox and the communications in/out
Manages the Tuition Reimbursement Program – inclusive of notarizing applications, processing the applications, processing payment, collections, and verifying educational institutions and programs
Coordinates the marketing strategy and outreach efforts for citywide training classes, programs, and events which include developing materials, websites, SharePoint, social media, etc
Develops, monitors, and tracks the marketing strategy and outcomes for the division
Assist in the coordination of training sessions through contact with HR trainers, consultants, and other agencies, setting up rooms and equipment, development and compilation of resource materials, and record maintenance
Prepare routine financial statements and budget forms to assist with the administration of divisional budget
Process and maintain records of all financial transactions
Develop and maintain systems to facilitate recordkeeping and processing of transactions in Oracle Financial Cloud OFC
Maintain accounts payable/receivable databases; review/enter invoices for accuracy, coding, and necessary departmental approval; update information; run inquiries; prepare payment vouchers; and retrieve various requested invoice/payment information
Research and provide quotes for purchases and prepare purchase requisitions and purchase orders
Serves as the moderator and co-facilitator for training sessions as needed
Qualification
Required
Provides administrative and customer service in support of the HR Learning and Development Division
Provides customer service and customer support for LMS Taleo Learn users
Maintains enrollments for trainings – confirming, extending, or dropping enrollments
Closes out training and verify records are accurate
Assist in training the DTRs (Department Training Reps) on Taleo Learn and the functions/tools within their roles and responsibilities – departmental, Learning and Development, and citywide
Establish and maintain filing systems for personnel training records, tuition reimbursement, and other confidential files to be maintained within the department
Prepare correspondence, surveys, reports, etc. to support the HR Administrator and the division
Monitor and maintain the general HRTrain mailbox and the communications in/out
Manages the Tuition Reimbursement Program – inclusive of notarizing applications, processing the applications, processing payment, collections, and verifying educational institutions and programs
Coordinates the marketing strategy and outreach efforts for citywide training classes, programs, and events which include developing materials, websites, SharePoint, social media, etc
Develops, monitors, and tracks the marketing strategy and outcomes for the division
Assist in the coordination of training sessions through contact with HR trainers, consultants, and other agencies, setting up rooms and equipment, development and compilation of resource materials, and record maintenance
Prepare routine financial statements and budget forms to assist with the administration of divisional budget
Process and maintain records of all financial transactions
Develop and maintain systems to facilitate recordkeeping and processing of transactions in Oracle Financial Cloud OFC
Maintain accounts payable/receivable databases; review/enter invoices for accuracy, coding, and necessary departmental approval; update information; run inquiries; prepare payment vouchers; and retrieve various requested invoice/payment information
Research and provide quotes for purchases and prepare purchase requisitions and purchase orders
Serves as the moderator and co-facilitator for training sessions as needed
Benefits
Health, dental and life insurance
Retirement and savings plans
Maternity/paternity and parental leave
Holidays and leave
Company
City of Virginia Beach
City of Virginia Beach is a one among the tourist attraction in United States due to coastal line bordering the city.
Founded in 1963Virginia Beach, Virginia, USA
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Carlos Aiken
Deputy Chief Technology Officer
Bojan Duric
Chief Data Officer
Recent News
GlobeNewswire
2025-12-10
The Virginian-Pilot
2025-10-15
Company data provided by crunchbase