University of Mississippi Medical Center · 1 month ago
Administrative Assistant Senior_ Cell and Molecular Biology
Jackson, MS - Main Campus
Full-time
Onsite
Mid, Senior Level
3+ years expThe University of Mississippi Medical Center is seeking an Administrative Assistant Senior for the Cell and Molecular Biology department. This role involves providing high-level administrative support to the Chair or Senior Leader, overseeing departmental operations, and serving as a liaison between the department and stakeholders.
EducationHealth CareMedical
Responsibilities
Leadership Support: Provide comprehensive administrative support to a Chair or Senior Leader, including managing complex calendars, scheduling high-level meetings, and coordinating travel arrangements. Act as a liaison between the Chair/Senior Leader and internal/external stakeholders
Office Management: Oversee the daily operations of the department, ensuring a well-organized and efficient office environment. Supervise and mentor junior administrative staff, delegating tasks and providing guidance as needed
Strategic Communication: Handle high-level communications, including drafting and reviewing correspondence, reports, and presentations. Serve as the primary point of contact for the Chair or Senior Leader, managing sensitive information with discretion
Project Leadership: Lead and coordinate special projects and initiatives, ensuring timely completion and alignment with departmental and organizational goals. Develop project plans, allocate resources, and monitor progress
Event Coordination: Plan and execute departmental events, conferences, and seminars, including logistics, budgeting, and communication with participants. Ensure events align with strategic objectives and enhance the department’s reputation
Financial Management: Manage tasks associated with budget preparation, financial reporting, and expense management. Approve invoices and purchase orders, and provide financial analysis to support decision-making
Data Management and Analysis: Maintain and analyze departmental data, generating detailed reports and providing insights to support strategic decision-making. Implement data management best practices
Policy Implementation and Development: Ensure compliance with institutional policies and procedures. Assist in developing and implementing departmental policies, and provide training to staff on policy changes
Continuous Improvement: Identify opportunities for process improvements and implement changes to enhance efficiency and effectiveness within the department
The duties listed are general in nature and are examples of the duties and responsibilities performed and are not meant to be construed as exclusive or all-inclusive. Management retains the right to add or change duties at any time
Qualification
Required
Degree (Associate or Bachelor) and three (3) years of customer service or administrative support experience
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Exceptional organizational and time-management skills
Strong written and verbal communication skills
Ability to handle confidential information with the utmost discretion
Detail-oriented with the ability to manage multiple priorities effectively
Familiarity with basic medical terminology and academic processes
Leadership and supervisory skills
Preferred
Experience in administrative support services in an academic or healthcare environment
Company
University of Mississippi Medical Center
University of Mississippi Medical Center is a school in Jackson. It is a sub-organization of University of Mississippi.
5001-10000 employees
H1B Sponsorship
University of Mississippi Medical Center has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (96)
2024 (66)
2023 (63)
2022 (107)
2021 (55)
2020 (65)
Funding
Current Stage
Late StageTotal Funding
$37M2013-08-22Debt Financing· $37M
Leadership Team
Britt Crewse
Chief Executive Officer - Adult Hospitals
Dodie McElmurray
Chief Executive Officer- Community Hospitals
Recent News
2025-09-02
2025-07-15
Company data provided by crunchbase