Terracon · 2 days ago
Supervisor Project Coordination - Civil Engineering
Midvale, UT
Full-time
Onsite
Senior Level
7+ years expTerracon is a 100 percent employee-owned multidiscipline consulting firm focused on solving engineering and technical challenges. They are seeking a Supervisor Project Coordination in Civil Engineering to provide project delivery support, oversee a team, and ensure compliance with quality standards and project requirements.
Civil Engineering
Responsibilities
Provide project delivery support including document control and administration, project tracking, project quality and consistency, and drafting communications resulting in great client experience
Provide oversight and supervision to a team of Project Assistants and Coordinators
Ensure document processes and systems comply with quality standards and project and program requirements. Evaluate and recommend changes to process to maintain compliance
Supervises the daily interaction of team with clients ensuring deliverables and expectations are met
Serves as a point of escalation for client issues
Monitors and provides status updates on portfolio of clients and projects to leadership and Operations
Reviews and provides feedback to team on project coordination activities including drafting proposals, project tracking, and contract requirements
Serve as a point of escalation to the team and partner with the National Account Manager on client experience
Partner with financial analysts/ accountants and the project team to support management of project Work in Progress (WIP), invoicing and Accounts Receivable (AR)
Communicate with clients to obtain feedback on interaction and service provided by team
Develop and promote training to Operations on the use of Terracon client programs and systems
Provide oversight and supervision to a team of Project Assistants and Coordinators
Provide document control for projects per established processes to ensure adherence to quality standards and project requirements
Partner with financial analysts/ accountants and the project team to review project billing activity to ensure compliance with contract requirements and management policies
Track and route documents into internal and/or external systems complying with client protocols and requirements
Collaborate with local office/operations to complete document compliance of projects, aligned with scope and within schedule
Provide a variety of project support related tasks involving document management
Manage document processes and systems to support control and availability of project and client documentation to local office/operations
Provide support for more complex and larger clients and/or projects/programs
Assist and support for overall project delivery (cost, schedule, quality, information, contracts) on multiple project assignments
Partner with financial analysts/ accountants and the project team to assist with oversight of management and tracking of budgets and schedules
Works with client to access and work within external systems, if applicable and required
Schedule and communicate with the client regarding project report status and delivery schedule
Receive, process and forward client opportunities/requests for proposals and task orders to offices to initiate proposal process or work authorization and follow-up as needed
Coordinate proposal/opportunity response with local offices, including coaching them on key client requirements
Maintain spreadsheets or other tracking systems regarding status of proposals and projects
Assist with updates to TerraNet resource sites and/or CRM with client specific requirements, templates, communication, etc., related to scope, pricing, delivery, quality, as well as maintain and update key client contacts associated with the account
Interact with key client contacts as needed or as directed
Keep appropriate project team members informed of status, delivery issues, and other areas as needed
Maintain updates to project status including timelines and deliverable dates and financial data
Works with offices to ensure that client specific requirements are understood and followed
Works with offices on change order requests to ensure timely delivery to client and approval
Partner with financial analysts/ accountants and the project team to support proposal and project registration setup as needed
Work with NAM to develop/maintain any Program Manual or related documents
Support project/program leadership with client communication plans
Maintain, communicate, and track milestones to project team
Support project/program manager with resource management and resource assignment
Maintains and updates the Terracon Client Portal, as applicable
Provides training and coaching to operational project managers and team members on the use and applicability of Compass to enhance the Client Experience
Works directly with Terracon Client Service Managers and/or Client Service Specialists to incorporate and progress the use of Compass, both internally and externally
Follow safety rules, guidelines, and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management
Be responsible for maintaining quality standards on all projects
Perform other duties as assigned
Qualification
Required
Associate's degree and 7 years related experience. Or in lieu of a degree, a minimum of 9 years related experience
A valid driver's license with acceptable violation history may be required
Preferred
Bachelor's degree in related field preferred
Benefits
Medical
Dental
Vision
Life insurance
401(k) plan
Paid time off
Holidays
Education reimbursement
Various bonus programs
Company
Terracon
Terracon is a 100 percent employee-owned consulting engineering firm providing quality services to clients.
5001-10000 employees
H1B Sponsorship
Terracon has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (39)
2024 (32)
2023 (36)
2022 (24)
2021 (23)
2020 (16)
Funding
Current Stage
Late StageLeadership Team
M. Gayle Packer
President and CEO
Don Vrana
Chief Financial Officer
Recent News
Business Journals
2023-05-17
Globe Newswire
2023-02-10
Business Journals
2023-01-25
Company data provided by crunchbase