University of Maine · 1 week ago
Administrative Specialist CL3 - Cumberland County
75 Clearwater Dr #104, Falmouth, ME, 04105, US
Full-time
Onsite
Mid Level
$21.09/hr - $21.09/hr
3+ years expThe University of Maine is a public research university dedicated to providing excellent teaching, research, and service. The Administrative Specialist CL3 is responsible for general office administrative tasks in support of the Food & Nutrition and 4-H faculty, staff, and volunteers, ensuring efficient administration and customer service.
EducationSocial EntrepreneurshipUniversities
Responsibilities
Provides administrative support which may include maintaining department data, preparing and distributing department documents; performs the duties of assigned staff
Composes, edits, and reviews a variety of standard and/or specialized correspondence, reports, documents, applications, forms, violations, memos, and/or other applicable materials
Compiles, sorts and summarizes a variety of routine data; using a variety of programs, prepares simple charts and analyses, including basic summary statistics
Organizes and maintains files, including creating and maintaining confidential department/employee/student files; files documents alphabetically, numerically, or by other prescribed methods
Performs basic bookkeeping including tracking budgets, monitoring expenditures, preparing purchase orders, depositing cash and checks, and preparing financial reports and/or other appropriate payroll tasks
Provides timely and accurate information in response to public requests for information
Develops and maintains professional relationships that reflect courtesy, civility, and mutual respect
Participates in UMaine Extension staff and Extension Association meetings as a member of the county staff as appropriate
Contributes skills and insights for effective office management with co-workers
Utilizes coaching and mentoring methods that provide an environment that is anticipatory, supportive, and encourages constructive feedback on performance
Performs other reasonably related duties as assigned
Qualification
Required
Career Level 3: 60 credits or more of higher education or equivalent work experience and training; AND three years administrative support experience
Experience in office settings, performing a variety of routine to non-routine clerical and administrative support responsibilities and tasks
Ability to communicate effectively using oral, written and electronic methods
Proficiency with computer programs such as Microsoft Excel, Word and PowerPoint, as well as Google Drive and document management software
Ability to work independently and manage multiple tasks in an autonomous work environment as well work effectively as part of a team, and able to achieve and document measurable results
Preferred
Knowledge of University of Maine Cooperative Extension and its educational programs
Experience with UMaine's General Ledger and MaineStreet systems
Ability to maintain moderately complex databases
Experience working with diverse audiences; knowledge of diversity, equity and inclusion; and understanding of equal opportunity, affirmative action and civil rights policies
Benefits
Tuition benefits (employee and dependent)
Comprehensive insurance coverage including medical, dental, vision, life insurance, and short and long term disability
Retirement plan options
Company
University of Maine
UMaine is a public university with various graduate and undergraduate degree programs and research opportunities.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$22.48MKey Investors
National Institute of Food and AgricultureAgricultural Research ServiceMaine.gov
2023-06-14Grant· $0.65M
2023-04-24Grant· $2.25M
2022-12-13Grant· $0.47M
Leadership Team
David Dvorak
Director, New England Combined Heat and Power Technical Assistance Partnership
Meredith Whitfield
Chief Marketing and Communications Officer
Recent News
2026-01-16
Sports Business Journal
2025-12-29
Medical Xpress - latest medical and health news stories
2025-11-18
Company data provided by crunchbase