MSS Solutions, LLC · 1 day ago
Mechanical Administrative Assistant
Charlotte, NC
Full-time
Onsite
New Grad, Entry LevelMSS Solutions, LLC is seeking an Administrative Assistant - Mechanical to support their Operations team. The role involves providing day-to-day administrative support, coordinating travel arrangements, and ensuring effective communication among staff and vendors.
Heating Ventilation and Air Conditioning (HVAC)Information TechnologySoftware
Responsibilities
Day-to-day administrative support for the Operations team
Distribute weekly labor schedule and crew list
Provide crew list updates and travel information weekly to payroll and HR
Attend weekly project labor meetings, responsible for meeting minutes
Provide support to field staff for Time & Attendance, expenses, PTO, etc.; assist in general troubleshooting
Coordinate travel arrangements for Charlotte Mechanical Construction per company guidelines/policy
Assist Labor Coordinator in acting as a liaison between labor agencies and the project teams to fulfill project needs
Establish solid communication with all staff, both field and corporate, customers and vendors
Other such duties and responsibilities as needed
Qualification
Required
Demonstrated proficiency in MS Office (excel, word, PowerPoint, SharePoint), and basic Windows environment
Demonstrated competence in written and verbal communication skills
Ability to positively represent the company and communicate with others at varying technical levels
Must successfully pass a background check & drug test
Physical Demands: Constant sitting, walking short distances, bending, stooping, twisting, reaching above and/or below shoulder, handling/grasping documents or office equipment, clear speaking and adequate hearing sufficient to communicate effectively and respond appropriately in-person and/or on the telephone, vision sufficient to read source materials and computer screen data, repetitive motions for computer equipment use, lift 25 lbs. occasionally, 5-10 lbs frequently to lift/carry/move objects, files and documents
Preferred
Knowledge of Mechanical Systems and construction is a plus
Benefits
Medical/Dental/Vision Insurance
401k with Employer Contributions
PTO
Paid Holidays
Employee Assistance Program
Long-term Disability
Short-term Disability
Flexible Spending Plan
Health Savings Plan
Company
MSS Solutions, LLC
MSS Solutions, LLC is a solutions provider for HVAC services, building automation systems, security systems and project management.
Founded in 1996
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Jennifer Tindal, CPA, CCIFP
CFO
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