Akima · 22 hours ago
Secretary (Full-Time)
Loveland, CO
Full-time
Onsite
Entry Level
$21.44/hr - $21.44/hr
3+ years expAkima Facilities Operations is seeking a secretary to provide principal secretarial support in an office setting. The role involves handling various clerical and secretarial duties, maintaining relationships with supervisors and staff, and ensuring the smooth operation of office functions.
ConstructionConsultingCyber SecurityInformation TechnologyLogisticsManagement ConsultingSupply Chain ManagementTechnical Support
Responsibilities
Screen telephone calls, visitors, and incoming correspondence; personally respond to requests for information concerning office procedures; determine which requests should be handled by the supervisor, appropriate staff member or other offices, prepare and sign routine non-technical correspondence in own or supervisor's name
Schedule tentative appointments without prior clearance
Make arrangements for conferences and meetings and assemble established background materials as directed
May attend meetings and record and report on the proceedings
Review outgoing materials and correspondence for internal consistency and conformance with procedures; assure that proper clearances have been obtained, when needed
Collect information from the files or staff for routine inquiries on office program(s) or periodic reports and refer non-routine requests to supervisor or staff
Explain to subordinate staff supervisor's requirements concerning office procedures, coordinate personnel and administrative forms for the office and forwards for processing
Uses WAPA’s existing systems and software (e.g., Microsoft Outlook, Microsoft Office Suite including Word, Excel, PowerPoint, etc.) and various automated/electronic systems including timekeeping, financial, procurement, and travel
Prepare in final format from draft or handwritten materials a variety of documents, using WAPA standard software, including letters, memorandums, forms, reports, studies, vacancy announcements, position descriptions, specifications and legal documents
The nature of the task may range from routine business projects to highly technical engineering documents
Ensure all documents are accurate in spelling, grammar, punctuation, and format prior to finalizing
Process outgoing letters and memorandums, ensuring enclosures, attachments, courtesy copies (cc) and blind courtesy copies (bcc) are correctly included
Provide miscellaneous data entry and electronic file support, including purchase requisitions, general purchase reservations, and purchase orders for supplies and services, training and travel forms, daily work report, and time and attendance
Data entry shall be completed in WAPA’s Financial Information Management System (FIMS), Strategic Integrated Procurement Enterprise System (STRIPES), Automated Time Attendance and Production System (ATAAPS), and other required programs
Make travel arrangements considering regulations, routes, cost containment, availability, and conveyance
Complete travel forms and/or enter in electronic travel system Concur
Notify personnel of travel arrangements
Plan itinerary and schedule travel accommodations using knowledge of Federal Travel Regulations (FTR)
Process invoices through FIMS and Western Area Power Administration Maintenance System (MAXIMO), forward to the appropriate personnel for verification and receipt of supplies and services
Contact vendors on invoice discrepancies, and payment issues
Complete monthly reconciling of credit card statements. Input accruals or provide information for end of period and fiscal year end
File and or scan documents, correspondence, and forms. Update and organize existing files. Close out files and contracts for storage
Assist with Non-Personally Identifiable Information (PII) paperwork dealing with Government employee background checks, benefits, Office of Workers’ Compensation, drug testing program, employee physicals, and other as requested
Other duties as assigned supervisor in line with position and WAPA department
Qualification
Required
High School Diploma/GED
Current, valid Driver's License
Minimum 3 years of work experience using MS Suite (Word, Excel, PowerPoint)
Minimum 3 years of work experience arranging meetings, booking appointments, arranging business travel, and preparing correspondence
Data entry experience to include purchase requisitions, purchase orders, reimbursements
Able to obtain Suitability
Benefits
Medical
Dental
Vision
Life insurance
401(k)
A range of other voluntary benefits
Vacation
Holiday and sick Leave offered will be as defined under the DOL's Wage Determination.
Company
Akima
Akima focuses on delivering services in the areas of logistics, IT, supply chain, systems engineering, construction and protective services.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Chris Jenkins
Group President
Michael Alvarado
Chief Growth Officer
Recent News
Providence Business News
2025-12-31
Huntsville/Madison County Convention & Visitors Bureau
2025-10-23
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