University of Chicago · 2 months ago
Administrative Manager, Student Wellness Center
Chicago, IL
Full-time
Onsite
Mid, Senior Level
$65K/yr - $75K/yr
7+ years expThe University of Chicago is dedicated to providing exceptional health and wellness services to its students. The Administrative Manager for the Student Wellness Center will provide business and administrative support to the leadership team, ensuring efficient operations and facilitating various wellness programs and initiatives.
Higher Education
Responsibilities
Provides calendaring support to the AVP, including managing Outlook and PNC calendars, and scheduling ad-hoc and recurring meetings. Process expenses and travel-related reports for the AVP
Assists AVP in navigating IT issues and troubleshooting problems. Provides administrative support for recruiting and hiring senior leadership candidates
Provides occasional calendaring support to SW Unit Directors
Provides administrative support to the Health Promotion unit in the following areas - processing occasional expense reports for computer supplies and catering, hiring and onboarding of new staff, coordination of the Student Health Advisory Board (SHAB), and assists with coordination of large programs like the flu clinics and Wellapalooza
Responsible for processing and tracking financial transactions, including: processing GEMS expense reports, processing reimbursements, submitting purchase orders and related invoices to SSO for processing, and paying departmental invoices to vendors (using GEMS card, ePayments)
Maintains office and kitchen supplies (paper, printer toner, coffee supplies, utensils, water, etc.). Orders PPE, tech equipment, and office supplies for administrative and wellness coordination teams
Has the capability to update SW website as needed
Event Support, which includes: assists with room/space reservations for all-staff meetings and special events, assists with catering/food orders, and provides staff support at programs and special events- assists with set-up and clean up
Works with the Director of Operations and Manager of Operations to support facilities and custodial services as needed
Works collaboratively with other SW administrative managers to foster teamwork, provide backup support, anticipate and troubleshoot problems proactively. Coordinates onboarding of new SW staff to ensure consistency and accuracy of information being provided
Works collaboratively with the Compliance and Accreditation Manager to support policy development, dissemination, and compliance tracking
Triages emails and telephone calls for action. Resolves mostly routine and some complex inquiries
Provides confidential and high-level administrative support for a leader. Stays informed of activities relating to University programs and initiatives, apprising the leader of issues when deemed necessary. Coordinates information flow from the leader's office to the University. May staff Board of Directors meetings. Relieves leaders of administrative responsibilities
Prepare special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies. Maintains the leader's calendar, exercising considerable discretion and judgment as to priorities and effective use of the leader's time
Performs other related work as needed
Qualification
Required
Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree)
Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline
Resume (required)
Preferred
Bachelor's degree strongly preferred
Approximately seven years of progressively more responsible job-related experience, which includes experience with Microsoft Office Suite, including PowerPoint and electronic health records (Point and Click)
Ability to demonstrate advanced organizational and interpersonal/ communication skills, both verbally and in writing
Demonstrated capability to work independently and collaboratively with others
Experience in a clinical care setting
The job requires a high level of problem-solving
Demonstrate the ability to maintain good judgment, confidentiality, and discretion
Strong time management skills, attention to detail, and ability to multitask
Experience supporting several senior staff members, including executive-level staff
Cover Letter (preferred)
Benefits
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off.
Company
University of Chicago
One of the world’s great intellectual destinations, the University of Chicago empowers scholars and students to ask tough questions, cross disciplinary boundaries, and challenge conventional thinking to enrich human life around the globe.
10001+ employees
H1B Sponsorship
University of Chicago has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
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2025 (341)
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2023 (285)
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2020 (172)
Funding
Current Stage
Late StageLeadership Team
Benedicte Nolens
Distinguished Executive in Residence
Recent News
2025-11-08
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