Mellon Foundation · 6 hours ago
Senior Program Assistant
New York, NY
Full-time
Hybrid
Senior Level
$85K/yr - $95K/yrThe Mellon Foundation is a not-for-profit, grant making organization that believes in the importance of the arts and humanities. They are seeking a Senior Program Assistant for their Humanities in Place team to provide programmatic, logistical, and research support for grantmaking activities and community engagement initiatives.
AssociationNon Profit
Hiring Manager
Janeire Hiciano MSB, PHR
Responsibilities
Monitor the progress of prospective grants from first receipt to presentation to the Foundation Officers and Board of Trustees, to post-award management, including their tracking and management in Fluxx, the Foundation’s online grant portal, an communicate with grantees as directed about the progress of their proposals and grant activities
Develop an assigned grant portfolio of new and renewal funding proposals under the direction of the Program Director and advising grantees in preparation and revision of the narrative and financial components of proposals
Monitor and carefully review grant reports and requests for modifications, extensions, and transfers, correspond with grantees about deficiencies, alert program colleagues to unresolved difficulties, and take appropriate actions
Identify the need for grant modifications and no-cost extensions, and facilitate the modification approval process by providing instructions to the grantee, reviewing request materials, and updating relevant information in Fluxx
Conduct research in connection with current and new program initiatives and strategies
Assist with information gathering regarding the development of new grant initiatives and the review of existing programs as requested by program leaders
Prepare briefing materials for the Humanities in Place Program Director, senior leadership and key staff, and Foundation Vice President, and President, as assigned
Support and coordinate special projects for grantmaking work and other initiatives for Humanities in Place and across the Foundation’s program areas, Vice President’s and President’s Offices, and other Foundation departments
Develop and coordinate research, planning, content, and arrangements for on- and off-site visits, meetings, and programs
Work with other Foundation departments to ensure timely delivery and processing of grant-related information, and facilitate rapid response to internal questions as they arise
Keep grant files in the Foundation's file management system up to date; resolve inconsistencies, and prepare briefings and reports
Undertake general office and grant-related work, such as electronic filing, maintaining program records, preparing correspondence, responding to requests for information, scheduling, etc
Qualification
Required
Bachelor's or graduate degree, preferably in the arts, humanities, design, or policy, or in a related area
Several years of full-time experience in a fast-paced, high-volume office or organizational environment
Experience with nonprofit or community-based organizations or grants administration
Commitment to the Foundation's mission, core values, and focus on social justice
Demonstrated interest and knowledge in place-based or cultural heritage-focused programs, initiatives, and projects
Demonstrated interest in and commitment to advancing social justice through work in the arts and humanities—and in public, community, or institutional spaces
Proven ability to take direction but also to work with minimal direct supervision and manage multiple projects, while being a committed team player
Excellent written, oral, and visual communication skills
Ability to read, understand, and develop organizational and project budgets
An orientation toward self-starting, proactive anticipation of team needs, and creative problem solving
Demonstrate time and task management and prioritization skills
Superior written communication skills; excellent analytical, critical thinking, and organizational skills with precise attention to detail
Keen understanding of and interest in disciplines in the arts, humanities, design, and humanistic social sciences
Commitment to a collegial work environment and to collaboration with colleagues in all the Foundation's program areas
Flexibility, adaptability, curiosity, integrity, and a good sense of humor
Interest in community engagement and inclusion and with a strong sense of ethical practice and empathy
Interest in lifelong learning and professional development and a willingness to learn from mistakes
An awareness and thoughtfulness of the dynamics of personal and institutional agency, power, and privilege
A high degree of competency in the MS Office and Adobe suite
Familiarity with web-based technologies and data visualization and analysis applications (Box.com, Monday.com, Power BI, etc.), or a willingness to learn and experiment
Experience with business-related travel and/or participating in site visits, conferences, or convenings
Benefits
A comprehensive benefits program
A generous total reward package
An excellent working environment
Company
Mellon Foundation
The Andrew W. Mellon Foundation is the nation’s largest supporter of the arts and humanities.
Founded in 1969
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Nick Setteducato
Human Resources Business Partner
Scott Taylor
Chief Investment Officer
Recent News
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2026-01-16
2026-01-16
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