AW Property Co · 1 day ago
Property Administrator
Richmond, VA
Full-time
Onsite
New Grad, Entry LevelAW Property Co. is a fully integrated real estate investment company specializing in medical office properties. They are seeking a Property Administrator to provide administrative support, ensuring smooth daily operations and managing various tasks including document management and customer service.
Commercial Real EstateReal Estate InvestmentService Industry
Responsibilities
Act as the first point of contact for clients and tenants, handling inquiries and providing information as required
Manage incoming and outgoing mail, including email correspondence, to ensure prompt and accurate responses to all queries
Dispatch and track routine work orders to maintenance and janitorial staff
Maintain and monitor key control and coordinates vendor/contractor services as appropriate. Ensure on-going contracted vendor services are performed on schedule, and that services meet contract specifications
Assist with property inspections as assigned
Respond to emergency situations in accordance with appropriate policies & procedures
Adhere to all safety standards, policies & procedures, and codes of conduct
Perform other general office duties and special projects as assigned
Compose routine professional correspondence using accurate spelling and word usage
Assist with move-in/move out procedures, tenant improvement coordination, tenant relations, etc
Collaborate with Marketing team on quarterly tenant social and holiday events
Assist manager in implementing a tenant visitation program and maintaining a close relationship with contacts ensuring timely resolution of tenant requests
Maintain organized and updated tenant files and records
Assist manager with annual budgeting process, to include re-bid of service contracts
Assist manager with the annual capital plan
Collaborate with engineering and accounting to produce monthly invoices for tenant utility recoveries and billbacks
Review and codes invoices for manager review and submit to accounts payable
Assist real estate services team and ensure that all vacant space is in move-in ready condition
Assist leasing agent with the coordination of new lease documents
Work closely with the leasing agent to keep online listing sites and advertising information up to date
Qualification
Required
Must be organized
Possess strong communication skills
Have a courteous customer service manner
Ability to exercise prudent judgment in the absence of supervisory personnel
Demonstrate the ability to prioritize, multi-task and utilize resources to execute tasks within a deadline-oriented environment
Knowledge of general office procedures
Proficiency in Microsoft Office Suite (including Outlook, Word, Excel, PowerPoint)
Ability to operate standard office equipment
Preferred
Yardi and/or MRI experience a plus
Company
AW Property Co
AW Property Co.
Founded in 2002
11-50 employees
Funding
Current Stage
Early StageLeadership Team
David Lebenson
Chief Financial Officer
Company data provided by crunchbase