PepsiCo · 2 days ago
Flight Scheduling Coordinator
White Plains, NY
Full-time
Onsite
Entry, Mid Level
$67K/yr - $104K/yr
2+ years expPepsiCo is seeking a Flight Scheduling Coordinator to manage the scheduling and coordination of aircraft and crews for high-priority travel. The role involves assisting with trip planning, coordinating changes in itineraries, and providing on-call scheduling support during non-business hours.
Brand MarketingFast-Moving Consumer GoodsFood and BeverageManufacturing
Responsibilities
Answers the scheduling phone line and responds to requests for use of PepsiCo aircraft
Records and updates all available information regarding a trip request in the computer scheduling system
Notifies the Manager of Flight Scheduling, the Manager of Flight Operations, and the Director of Aviation of all requests for international travel, non-business (personal) travel, or potential use of charter aircraft
Coordinates with the base Manager of Maintenance to provide an aircraft that is suitable for the intended trip
Coordinates with the Manager of Flight Operations to provide crewmembers for the intended trip
If the request conflicts with another request, refers to the PepsiCo Aircraft Users Prioritization and Authorization Listing to determine which trip can be supported
If Aviation resources are not available to support a trip, works with the requester to explore alternative dates and/or times, or to determine if charter service is a suitable option. If requested, gets charter quotes and assists with booking
When a trip is confirmed, works with the requester and/or passengers to finalize the itinerary, passenger list, catering and other service requests
Ensures that passengers have current passports, visas, and other personal documents required for international travel
Arranges landing and departure slots at required airports
Time permitting, may arrange hotel reservations, ground transportation, and/or airline reservations for PepsiCo employees
Posts the aircraft and crew schedule and updates it as soon as changes become known
Conducts pre-departure briefing for crewmembers and ensures they have a current package of trip documents
Conducts flight following of PepsiCo aircraft and informs others of the aircraft position and status
Coordinates enroute changes in the itinerary and passenger manifest. Determines how changes may affect other scheduled events and notify the appropriate managers
Tracks the weather daily as it relates to the flight schedule
Formulates contingency plans for mechanical and weather delays
Records completed trip information in the computer scheduling system and generates reports for distribution and required files
Assists in preparing reports of division use for management summaries and period charge backs
Provides ongoing liaison with executive assistants regarding daily flight activity, as well as policies and limitations of aircraft and crews that could affect service
Qualification
Required
Two years of aircraft scheduling/dispatch experience
Two years experience of direct interaction with travel coordinators - preferably dealing with top-level executives
Two years experience using a computer flight scheduling and records-keeping system, demonstrating a thorough understanding of its use
Demonstrates a comprehensive knowledge of the PepsiCo Aviation Department Policies and Procedures Manual, CFRs, and other regulations applicable to the aviation environment
Proficiency in people skills when interacting with others, both inside and outside the department
Ability to communicate well with others—both conversationally, and in writing
Preferred
Experience with international trip planning (desired)
Benefits
Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement.
Medical
Dental
Vision
Disability
Health, and Dependent Care Reimbursement Accounts
Employee Assistance Program (EAP)
Insurance (Accident, Group Legal, Life)
Defined Contribution Retirement Plan
Company
PepsiCo
PepsiCo is a food and beverage company.
10001+ employees
H1B Sponsorship
PepsiCo has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (50)
2024 (52)
2023 (62)
2022 (61)
2021 (49)
2020 (34)
Funding
Current Stage
Public CompanyTotal Funding
$4BKey Investors
Elliott Management Corp.National Safety Council
2025-09-02Post Ipo Equity· $4B
2024-06-13Grant· $0.02M
2017-12-20IPO
Leadership Team
Alex Carreteiro
CEO PepsiCo Brazil & South Cone (Chile, Arg, Uru, Par) Foods
Mohamed Shelbaya
CEO PepsiCo Middle East & Africa
Recent News
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2026-01-22
Food Business News
2026-01-21
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