Kulfi · 2 days ago
Administrative & Product Development Coordinator
United States
Contract
Remote
Entry, Mid Level
$30/hr - $35/hr
2+ years expKulfi is a beauty startup seeking an Administrative & Product Development Coordinator to provide operational and administrative support. This part-time role involves managing office operations, organizing legal documents, and coordinating product development tasks to ensure smooth execution across business needs.
BeautyCommunitiesContent
Responsibilities
Manage day-to-day office operations during in-office days, including supplies, mail, vendors, and general office organization
Serve as the primary point of contact for office-related needs and requests
Coordinate meetings, calendars, and light travel logistics for leadership as needed
Support onboarding logistics for new hires (office setup, equipment coordination, access)
Organize office events, corporate gifting, etc
Maintain organized digital and physical filing systems for contracts, agreements, insurance documents, and corporate records
Coordinate signature workflows (e.g., DocuSign) and ensure documents are properly archived
Support legal and finance teams with document requests, audits, and administrative tracking
Track renewals, expirations, and key administrative deadlines
Support the product development team with administrative and coordination tasks across the development lifecycle
Track product development timelines, deliverables, and next steps across multiple SKUs
Organize and maintain product development samples, formulas, specs, and testing documentation
Coordinate sample requests and feedback loops between internal teams and external partners (labs, manufacturers, vendors)
Help prepare materials for product reviews, shade reviews, and go/no-go meetings
Assist with basic competitive research, ingredient documentation, or data entry as needed
Coordinate product samples for internal teams, photoshoots, PR, influencers, retailers, and partners
Track sample inventory, requests, and shipments
Prepare and ship samples, manage carriers, and confirm deliveries
Keep sample storage areas organized and current
Qualification
Required
2–4 years of experience in administrative, operations, or product coordination roles (beauty/CPG experience strongly preferred)
Ability to work in office in NYC two days per week
Familiarity with beauty product development workflows (labs, samples, testing, timelines)
Strong organizational skills with excellent attention to detail
Comfortable juggling multiple priorities in a fast-paced environment
Clear, professional communication skills
Proactive, reliable, and hands-on
Familiarity with Google Workspace, Slack, Notion, DocuSign; experience with PLM or PD trackers is a plus
Company
Kulfi
kulfi is a community that provides beauty products and content.
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Priyanka Ganjoo
Founder
Recent News
2025-04-11
Company data provided by crunchbase