NEOGOV · 3 days ago
Senior Administrative Specialist I/II
El Segundo, CA
Full-time
Onsite
Mid, Senior Level
$5,399.11/mo - $7,243.94/mo
3+ years expNEOGOV is seeking a Senior Administrative Specialist I/II to join the City of El Segundo's Public Works Department. The role involves providing administrative and technical support, managing department budgets, and coordinating various projects and communications within the department.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Provides administrative and technical support for assigned department head and department; organizes and coordinates daily activities of administrative and office support functions to ensure efficient and effective operations; acts as a liaison between the department head and other staff, outside agencies, or the public, coordinating resolutions to issues or problems which may arise
Prepares and processes reports, forms, records, and various documents requiring knowledge of assigned department’s programs/projects, operations, and services and the ability to explain, interpret, and apply federal, state, and local laws, rules, regulations, codes, ordinances, and City policies and procedures relevant to assigned area of responsibility; verifies and reviews for completeness and conformance with established regulations and department policies and procedures
Prepares and reviews contracts, agreements, amendments, and purchase orders and routes for approval; gathers and reviews vendor/contractor insurance documents and documentation submitted and ensures compliance with established requirements; monitors contracts, agreements, amendments, and budgets and assists with and/or prepares contract renewals; prints, reviews, and processes invoices for approval
Participates in preparation and administration of department budget; works with department staff and management to identify resource needs, prepare cost estimates and justification, and prepare budget worksheets; monitors expenditures
Assists in planning, coordinating, and conducting various research and department-related special projects and studies; researches and compiles information and data from internal and external sources; reviews, organizes, and summarizes data collected; performs basic analyses and evaluates data to identify trends and discrepancies; presents preliminary findings and recommendations in an appropriate format for review by professional, supervisory, or management staff
May serve as meeting and committee secretary by preparing, posting, and distributing public hearing notices, agendas, and informational packets, preparing staff reports, coordinating meeting logistics and room set-up, attending meetings, taking and transcribing minutes, and processing action items
Prepares a variety of reports according to established procedures and practices; may submit reports to various local, state, and federal regulatory agencies upon approval
Serves as point of contact for the department and department head; receives and screens visitors and telephone calls; takes messages, directs callers and visitors to the proper office or person, and/or provides information regarding City programs and services
Schedules and/or coordinates meetings, conferences, and training sessions for staff and management
Composes, formats, prints, copies, sorts, and/or distributes various correspondence, reports, forms, and records; proofreads and checks for accuracy and completeness following established procedures; corrects grammar, punctuation, and spelling
Serves as administrator for assigned department information systems and databases, including setting up and generating reports, updating and maintaining access rights to users and user groups, and participating in business process and system updates
Organizes and maintains accurate and detailed databases, files, and records; inputs and maintains a variety of data into assigned databases and systems; verifies accuracy of information, researches discrepancies, and records information; ensures compliance with established records retention schedules including archiving, scanning, and destructing files
Performs other clerical support work as required, which may include, but is not limited to, updating and maintaining websites and social media, copying and collating documents, opening and distributing mail, processing outgoing mail, and ordering and maintaining inventory of office supplies
Receives, processes, and responds to public records requests, complaints, and other requests for information; researches and organizes information; coordinates resolution to problems and issues
Regularly and predictably attends work
Performs related duties as assigned
Qualification
Required
Two (2) years of increasingly responsible office and administrative support experience for Senior Administrative Specialist I
Three (3) years of increasingly responsible administrative and technical support experience for Senior Administrative Specialist II
Graduation from high school or GED
Valid and appropriate California driver's license and acceptable driving record
Benefits
PERS Retirement: Tier I-2%@55. Tier II–2%@60 for individuals employed by the City on or after 12/30/12 who are already PERS members. Tier I and II members single highest year coordinated with Social Security and Medicare. Employee required contribution is 8% of pensionable income. PERS 2%@62 for new employees/members hired on or after 1/1/13 have three year average coordinated with Social Security and Medicare and payment of 50% of normal cost (6.75%).
Social Security: The City matches employee’s Social Security contribution, which is 6.2% of your salary and is made on a pre-tax basis. The 2025 Social Security income cap is $176,100.
Retiree Medical: City offers paid retiree medical insurance at same rate as active employees.
Medical Insurance: $1,800 per month for employee and dependents' medical insurance under PERS.
Educational Incentive: Up to $334.21 for B.A. if job doesn't require it. Must be approved by Department Head. Future employees hired on or after May 10, 2017 not eligible.
Optical/Dental/Life/AD&D: $184.25 per month City contribution. Employee & eligible dependents may be covered for optical and dental. $50,000 term life policy provided by City; employee can purchase additional self and dependent coverage at group rates. AD&D insurance policies provided for employees.
Flexible Spending Account (FSA): Section 125 Plan, allows for payment of employee-paid insurance, medical treatment, and dependent care expenses with pre-tax dollars.
State Disability Insurance (SDI): Coverage provided through State Employment Development Department for short-term disability. There is a 1% Employee deduction for this benefit.
Long-Term Disability: City provides fully-paid LTD insurance. Continuance of 66 2/3% of first $9,750 of employee's salary after a 60-day waiting period. Applies to non-job related occurrences.
Work Schedule: 9/80 with alternating Fridays off.
Holidays: 11 fixed paid holidays plus 2 days of Personal Leave per year.
Vacation Leave: 96 hours (1-5 years); 120 hours (6 – 10 years); 144 hours (11 – 15 years): 176 hours (16+ years). Leave can be used after 6 months of service. Annual cash conversion option.
Sick Leave: 8 hours per month.
Bereavement Leave: Three (3) working days [one workweek where travel is 500 miles or more] for qualifying incident. Two (2) additional unpaid days may be taken.
Tuition Reimbursement: Up to $1,750 per year for tuition and books.
Longevity Pay: Up to $66.84/mo for 5 yrs of service; Up to $133.68 for 10 yrs of service; Up to $200.53/mo for 15 yrs of service. Future employees hired on or after May 10, 2017 not eligible.
Uniform Allowance: Dollar amount varies for specific classes.
Other: Voluntary participation in Credit Union; Long-Term Care (premiums paid by employee); Mission Square 457 Deferred Compensation Program; Payroll Direct Deposit.
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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