Maricich Health · 1 day ago
Finance and Accounting Specialist
Irvine, CA
Full-time
Hybrid
Mid Level
3+ years expMaricich Health is a healthcare branding and integrated marketing agency known for transformative strategies and innovative thinking. They are seeking an experienced Finance and Accounting Specialist to support core financial operations, manage purchase orders, and ensure accurate financial reporting.
AdvertisingBrand MarketingHealth Care
Hiring Manager
Janet Pinz
Responsibilities
Develop strong familiarity with each job and monitor job numbers regularly to ensure freelancers and internal teams are assigning time to the correct job numbers
Review and validate job numbers used on vendor invoices, confirming accuracy and purpose
Own the full Purchase Order (PO) process from creation to closure, including amending, reconciling, and closing out POs and maintaining the internal PO Folder
Monitor PO hours for overages using freelance reports and proactively flag discrepancies and follow up on open POs to determine status
Collect and organize invoice backup documentation, including POs, estimating worksheets, and estimates
Own and update the Freelance Report and monitor it for hour overages, under-utilization, or incorrect coding
Maintain consistent communication with freelancers to ensure timely and accurate time entry and notify team leads and project managers of any issues, discrepancies, or overages
Serve as the finance admin back-up, including scanning, document processing, and supporting the month-end close process, insurance renewals, detailed time reports, and monitor and support AR aging and AP
Support admin process for onboarding, file storage, and digital organization
Update the agency production schedule report and job numbers across teams
Handle requests for certifications of insurance and other team and client needs
Work with discretion while handling confidential information
Additional administrative duties as assigned
Qualification
Required
3+ years of experience in accounting, finance, or a similar role; agency experience is a plus
Experience with purchase order processes and job numbering is highly preferred
Experience processing and managing accounts payable and receivable
Strong proficiency in Excel and experience using QuickBooks or other financial software and project management systems
Sharp attention to detail and a commitment to accuracy
Strong organizational skills and the ability to manage multiple priorities in a deadline-driven environment
Clear, proactive communication skills
A collaborative approach and genuine interest in understanding how financial operations support agency work
Ability to analyze data and identify discrepancies or trends
Preferred
A degree in Finance, Accounting, Business, or a related field preferred
Experience with purchase order processes and job numbering is highly preferred
Company
Maricich Health
Maricich Health is a healthcare branding, advertising & communications agency.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
David Maricich
President, COO & CCO
Company data provided by crunchbase