Texas Department of State Health Services · 2 hours ago
Purchasing Coordinator
Austin, TX
Contract
Hybrid
Senior Level
$4,523.16/mo - $5,888.50/moThe Texas Department of State Health Services is committed to public health and is seeking a Purchasing Coordinator. This role involves overseeing vaccine purchasing and budgeting, providing consultative services, and ensuring compliance with state and federal guidelines.
Health Care
Responsibilities
Oversees the budgeting, purchasing, and invoicing of pediatric and adult vaccine expenditures based on state, federal and state CHIP funds. Creates, tracks, and addresses issues related to transactional requisitions and purchase orders for bulk vaccine orders. Coordinates procurement and budgetary requests with HHSC Procurement and Contracting Services to ensure state and federal funds are sourced to all state purchase orders. For state funded vaccines, coordinates with DSHS Contract Management for contract requests and places direct vendor vaccine orders. Monitors vaccine procurement deliveries and addresses issues as needed. Provides payment authority to DSHS Invoices Fiscal Division for invoice processing
Monitors and revises state and federal budgets within their respective reporting system. Serves as back-up to the Finance Team Lead. Assists in maintaining accurate and up-to-date data on expenditures and balances of annual allocations by vaccine type and fund. Assists in ensuring vaccine budgets are spent appropriately throughout the year in accordance with state and program guidelines
Budgets and procures bulk vaccine order containing pediatric and adult vaccines with federal and state contracts. Utilizes VTrckS to purchase vaccines and monitors order status. Budgets and procures biological vaccine replenishment orders as needed to ensure maximum vaccine stock levels at the DSHS Pharmacy. Coordinates vaccine purchases with manufacturers and vendors for order placement, delivery, and product information. Tracks federal and state funds in coordination with the Immunization Operations Group
Manages the implementation of vaccine and biological forecasting and tracking. Submits the state CHIP quarterly funding reimbursement request utilizing the Vaccine Purchase Estimator Tool. Participates in program planning and development of the immunization vaccine and biological spend plans. Follows Advisory Committee on Immunization Practices recommended vaccine guidelines and adjusts for state coverage rates. Assists with planning vaccine doses statewide according to federal and state guidelines. Consults with CDC advisors to ensure vaccine need supports the Texas Vaccine for Children eligible population
Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligation for disaster response and/or recovery of Continuity of Operations (COOP) activation. Such participation may require an alternative shift pattern assignment and/or location
Qualification
Required
Graduation from an accredited four-year college or university with major coursework in community health improvement, public health, healthcare, or a related field
Extensive PC skills including Microsoft Word, Excel, Access, Outlook, and VTrckS
Experience with fiscal methods, forecasting, or statistical analysis
Knowledge of public health program practices, principles, and techniques
Knowledge of the immunization program, and state/federal laws relating to immunizations
Knowledge of state and federal purchasing practices, requirements, and equipment including CAPPS and VTrckS
Knowledge of data analysis and reporting
Knowledge of principles of promotion and education materials
Extensive PC skills including Microsoft Word, Excel, Access, PowerPoint, Outlook and SAP Business Objects BI
Skill in developing written materials and training
Skill in developing electronic reports from databases
Skill in responding to customer inquiries and handling difficult customers in a tactful manner
Skill in arithmetic, English grammar, and spelling
Skill in training others
Ability to gather and analyze data and facts, and to devise solutions to problems
Ability to communicate processes and procedures clearly and effectively to others
Ability to use independent judgment and to plan, organize and coordinate work assignments to meet deadlines
Ability to establish effective working relationships with supervisory personnel, co-workers and health professionals
Ability to effectively communicate (both orally and in writing) processes and procedures
Ability to conduct daytime and overnight travel as necessary
Ability to prepare and make presentations
Ability to proofread, edit and compile reports and ensure accuracy
Ability to work effectively with others
Benefits
Insurance coverage and other benefits available through the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS)
Company
Texas Department of State Health Services
Texas Department of State Health Services focuses on public health to promote and protect the health of Texans & their communities.
Founded in 2015
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Carolyn Barrett
Senior Advisor to DSHS CFO
Christy Havel Burton
Chief Financial Officer
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