Town of Cary · 1 day ago
ASSISTANT TOWN CLERK
Cary, NC
Full-time
Onsite
Mid Level
3+ years expThe Town of Cary is seeking an enthusiastic and passionate candidate for the Assistant Town Clerk position. This role involves providing administrative and procedural support to advisory boards, managing public relations, and ensuring compliance with records management.
CommunitiesGovernmentReal Estate
Responsibilities
Provides administrative and procedural support to advisory boards, commissions, and committees by preparing and posting agendas, attending meetings, recording, transcribing, and posting minutes, and providing guidance on applicable procedures and policies
Prepares for public meetings, including setting up meeting rooms and coordinating necessary resources and technology
Performs specialized office duties, including processing payment requests, managing purchasing cards (P-cards), handling reimbursements, assisting with budget collection, processing correspondence, contracts, and reports, and sorting and distributing mail
Provides assistance with public relations and communications functions, including drafting documents, remarks, and other written communications
Provides customer service by answering telephone inquiries, receiving and responding to citizen complaints and service requests, and providing departmental information or referring inquiries to appropriate staff
Assists with planning and implementing special events, projects, and tours of Town Hall
Assists with public records management and ensures confidentiality and compliance with applicable laws and policies
Handles special projects and assignments; conducts specialized or technical research and prepares reports as needed
Coordinates the publication of information on the Town’s website
Performs other job-related duties as assigned
Qualification
Required
Any combination of education and experience equivalent to graduation from a community college with coursework in business administration, marketing, communications, public administration, or a related field
A minimum of three (3) years of clerical and office management experience
Must have certification as a Notary Public in the State of North Carolina, or the ability to obtain certification within a reasonable timeframe
Dynamic and driven professional who is resourceful and motivated
Strong communication, interpersonal, and organizational skills
Keen attention to detail
Comprehensive knowledge of standard office practices and procedures, office equipment, and administrative functions
Working knowledge of business English, spelling, and arithmetic
Proficiency with personal computers and related software, including Microsoft Outlook Email and Calendar
Ability to take precise minutes and transcribe dictation accurately
Ability to manage requests within established timeframes
Ability to interact effectively with elected officials, staff, and the public
Ability to establish and maintain effective working relationships
Ability to follow oral and written instructions
Ability to acquire knowledge of policies, procedures, and services
Ability to keep moderately complex records and prepare reports
Ability to provide clerical support for a variety of operations
Ability to work independently on responsible and confidential assignments
Requires a valid driver's license with a satisfactory driving record
Requires drug testing and background check (which may include criminal history check, SBI fingerprinting, motor vehicle records check, education verification and credit history review) and satisfactory reference checks prior to employment
Preferred
Graduation from a college or university with a degree in business administration, marketing, communications, public administration, or a related field
Considerable experience with business writing techniques
Experience managing projects from initiation through completion and demonstrated ability as a self-directed problem solver
Strong organizational skills with attention to detail and an emphasis on follow-through
Ability to work independently as a self-starter and perform effectively under pressure
The ability to balance multiple tasks and be flexible in a dynamic, demanding environment with frequent interruptions
Proficiency with Microsoft Office Suite applications and Outlook email and calendar
Company
Town of Cary
Cary is a thriving community in the heart of the Triangle area of North Carolina, between Raleigh and renowned Research Triangle Park.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
The Duke Energy Foundation
2025-08-18Grant
Leadership Team
Dan Ault
Assistant Town Manager and Chief Innovation Officer
Recent News
Triangle Business Journal
2024-12-23
Hypepotamus
2024-12-05
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