State of Missouri · 1 week ago
Lead Administrative Support Assistant (4701026)
Jefferson City, MO
Full-time
Onsite
Mid Level
3+ years expThe State of Missouri is seeking a Lead Administrative Support Assistant to join the Bureau of Community Health and Wellness. In this role, you will be responsible for keeping operations organized, managing calendars, and supporting team collaboration while developing skills for career advancement.
AgricultureGovernmentInformation Technology
Responsibilities
Answer phones and emails, route inquiries, draft and proofread correspondence, memos, reports, and presentations; serve as a courteous point of contact for internal and external stakeholders
Manage calendars, schedule meetings, reserve conference rooms, and coordinate meetings, appointments, travel, and conference logistics
Prepare agendas, assemble meeting packets, arrange rooms/technology, take minutes, track action items, and distribute follow ups
Perform filing, scanning, photocopying, mail distribution, and data entry; maintain electronic and paper records in compliance with retention policies
Create purchase requests, process invoices, purchase orders and expense reports, reconcile P-card statements, track expenses and bureau budget, and maintain supply inventory and equipment; liaise with fiscal/Procurement and IT teams and ensure continuity of operations
Assist with special projects, process improvement, and event coordination; create simple forms, guides, or checklists to streamline workflows
Qualification
Required
High school diploma or equivalent
3-5 years of administrative, clerical, or customer service experience in an office environment
Proficiency with Microsoft 365 (Outlook, Word, Excel, Teams, PowerPoint) and basic office equipment
Strong written and verbal communication; excellent attention to detail; ability to organize work, set priorities and meet deadlines with minimal supervision
Experience with finance/budget tracking, P-card reconciliation, and invoice processing
Demonstrated ability to maintain confidentiality and handle sensitive information
Preferred
Associate degree or coursework in business administration, public administration, or a related field
Experience in state government or public sector administration
Benefits
Defined pension plan
Generous amounts of leave and holiday time
Eligibility for health insurance coverage
Company
State of Missouri
The State of Missouri is a group of outstanding people that accomplish extraordinary things for our folks every day.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Kevin Mccarthy
Chief Technology Officer
Jennifer Tidball
Chief Operating Officer at Missouri Department of Social Services
Recent News
2025-08-22
Seattle TechFlash
2025-05-10
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