Keller Postman LLC · 17 hours ago
Office Administrator
Chicago, Illinois, United States
Full-time
Onsite
New Grad, Entry Level
$25/hr - $29/hrKeller Postman is a law firm representing a broad array of clients in litigation and arbitration. They are seeking an Office Administrator to manage daily office operations, maintain a pleasant work environment, and provide administrative support to the team.
AdviceConsultingLegal
Responsibilities
Manage all incoming and outgoing postal mail and parcel deliveries, including opening, sorting, and disseminating to employees in a timely manner
Maintain the general office condition throughout the day, including cleaning spaces, arranging necessary repairs, and stocking supply rooms
Maintain kitchen, including starting kitchen for the morning, loading/emptying dishwashers as necessary, cleaning/stocking kitchen and fridges multiple times throughout the day, and closing kitchen
Maintain all conference rooms to ensure they are always clean and ready for use, including storage areas and fridges
Manage scheduling of rooms and priority of bookings office-wide
Maintain office machines such as copiers, printers, postage machine, shredder, etc
Manage all office and printing supplies; ordering, inventory, and stocking
Assist with planning in-house or off-site activities as requested, such as, parties, celebrations, or conferences
Act as first point of contact for all visitors and employees to the suite, including being present to greet and assist all planned visitors and approachable at all times (no headphones/earpods)
Serve as liaison with building management, including relaying building announcements to staff and submiting/coordinating maintenance issues as needed
Coordinate with HR and IT for new hire processing and terminations (update directory, building security cards, etc.)
Create and administer detailed lists for supply inventory, equipment management, various accounts and contract services, and help maintain vendor relationships
Provide administrative assistance to other persons and teams in the office as requested, including data entry and various special project assignments
Work with admin team to address all inbound emails to the “adminteam” inbox
Qualification
Required
Experience with handling a range of administrative support and office management related tasks
Well organized and flexible
Ability to function effectively in a variety of roles within a dynamic environment under minimal supervision
Excellent verbal and written communication, time management, task prioritization, and data entry skills
Capable of independent judgment when identifying solving problems
Experienced with Microsoft Office Suite, with the ability to learn new or updated software
Ability to communicate with others effectively, listen closely and convey points clearly
Ability to work independently or as part of a team
Excellent organizational skills, with the ability to multi-task and adapt to changes quickly
Benefits
Year-end discretionary performance-based bonus
Benefits
Company
Keller Postman LLC
Keller Postman LLC is a national law firm that represents a broad array of clients as plaintiffs in complex litigation at the trial and appellate levels.
Founded in 2018
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Adam Gerchen
Chief Executive Officer
Amelia Frenkel
Partner
Recent News
bloomberglaw.com
2025-10-30
2025-10-29
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