Pepperdine University · 2 days ago
Administrative Assistant, Office of the Provost and Vice Provost
Malibu, CA
Full-time
Onsite
Entry Level
$23.07/hr - $25.48/hr
1+ years expPepperdine University is seeking a highly organized and detail-oriented Administrative Assistant to support the Provost and Vice Provost. The role involves managing administrative tasks, coordinating projects, and serving as a liaison to various constituents while upholding the university's mission.
EducationHigher EducationUniversities
Responsibilities
Perform regular financial-related administrative tasks such as adding suppliers, creating requisitions, reallocating and substantiating credit cards, and creating expense reports
Responsible for coordination, organization, oversight, and facilitation of pivotal projects, including the annual faculty conference, Provost retreat, faculty spotlight booklet, and other departmental events. Key responsibilities involve securing venues, parking, and catering services, as well as creating agendas, compiling meeting minutes, and preparing essential documentation as required
Responsible for aiding in the administration, organization, maintenance of websites and management of various university committees and events, namely the University Academic Council, University Tenure Committee, Deans' Council, University Housing Committee, the Faith and Heritage Committee of the Board of Regents, and University Faculty Council and the Mallmann house. This role requires the exercise of tact, diplomacy, and discretion on a variety of complex and sensitive issues
Serve as the Provost's Office liaison to various constituents through written correspondence, phone, and in-person contact. In addition to providing guidance to faculty and outside constituents initiating requests to the Provost's Office
Perform other duties as assigned
Uphold University mission through work performed
Qualification
Required
Bachelor's Degree or higher
Excellent communication (writing and oral) skills
Ability to work in a collaborative environment
Detail-oriented, organized, and able to manage multiple tasks at one time
Knowledge of institutional organization, policies, goals, and mission
Proficiency with Microsoft Office and Google Suite
Preferred
1-2 years experience demonstrating a strong foundation in administrative support within fast-paced office environments
Ability to maintain a professional front, remain organized while completing tasks in a timely manner, and work collaboratively in a small team/across departments
Ability and willingness to report to multiple supervisors and meet priority deadlines
Familiarity with PeopleSoft
Benefits
Robust and highly competitive benefits package
Company
Pepperdine University
Pepperdine University is a Christian university committed to the highest standards of academic excellence and Christian values.
501-1000 employees
H1B Sponsorship
Pepperdine University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (9)
2024 (11)
2023 (9)
2022 (9)
2021 (5)
2020 (6)
Funding
Current Stage
Late StageLeadership Team
Phil Phillips
Executive Vice President and Chief Operating Officer at Pepperdine University
Jeff Pippin
Senior Vice President and Chief Investment Officer
Recent News
Company data provided by crunchbase